Executive Assistant II
Executive Assistant II
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1 Vacancy
Job Description
Title: Executive Assistant II
Salary Range: $48168.00
Contract Term Length:12 Months
Standard Hours:37.5
Work Location:Hybrid
FLSA Status: Non-Exempt
College: KCTCS System Office
Campus Location: KCTCS System Office
Department: Provost
Total Rewards
KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence innovation and creativity including:
- Exceptional health care vision dental coverage for you and your family
- Tuition reimbursement/waiver for you your spouse and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Summary
The Executive Assistant II to the Executive Vice President/Provost provides high-level administrative support to the Executive Vice President/Provost ensuring the efficient operation of the division. This role requires a proactive detail oriented and highly organized individual who can handle complex tasks manage confidential information and interact with a wide range of stakeholders.
The Executive Assistant II will be responsible for managing schedules coordinating meetings preparing reports and presentations and assisting with day-to-day operations within the Executive Vice President/Provosts office. Assist the Executive Vice President/Provost with the management of calendar respond to emails process documents manage travel facilitate obtaining signatures on relevant documents prepare project documents and reports budget management represent the Provost at meetings when needed take minutes of various groups/meetings and other duties as requested.
The Executive Assistant II shall also assist the Secretary of the KCTCS Senate with procedures logistics and minutes pertaining to the KCTCS Faculty Senate Senate Council Faculty Promotion and Faculty Elections.
Positions with the KCTCS System Office located in Versailles KY are term-contract positions with the expectancy of continuance based on performance.
KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.
Job Duties:
Project Support: Provide administrative support for ongoing projects and initiatives within the Office of the Provost. Assist with the preparation and research for reports presentations and other deliverables.
Document Management: Assist in preparing organizing and filing various documents including confidential reports presentations and other administrative materials.
Communication: Serve as the primary point of contact for internal and external communications including drafting editing and proofreading correspondence on behalf of the Executive Vice President /Provost.
Budget Assistance: Help monitor and track office expenditures and assist in budget preparation and processing of invoices and reimbursements.
Relationship Management: Serve as a liaison between the EVP /Provost and the KCTCS Presidents Office as well as other System Office senior leaders College Presidents Offices faculty staff students and external partners fostering positive relationships across all levels.
Calendar Management: Efficiently manage the EVP/Provosts calendar scheduling meetings appointments and events ensuring timely reminders and proper prioritization of tasks.
Meeting and Event Coordination: Organize meetings conferences and events including logistics preparation of materials and follow-up actions. Attend meetings as required to take minutes and track action items.
Travel Arrangements: Coordinate domestic and international travel arrangements including flights accommodations itineraries and travel reimbursements.
Confidentiality & Discretion: Handle sensitive information with discretion ensuring confidentiality and professionalism at all times.
Minimum Qualifications:
Associates Degree in Business Administration Accounting Computer Information Technology Education Administration and four (4) years of relevant experience or equivalent.
Preferred Qualifications:
Bachelors Degree in Business Administration Accounting Computer Information Technology Education Administration and six (6) years of relevant experience or equivalent.
Additional Skills Requested:
Strong written and verbal communication skills office organization and relationship management skills; strong computer skills to include document preparation spreadsheets and budget management and database management.
Ability to lead team/project meetings and direct work assignments to others when needed in the EVP/Provosts absence.
Strong diplomacy and interpersonal dynamics are a must.
Ability to work in a complex organization in a fast-paced environment.
Ability to manage multiple projects simultaneously.
Employee Rights -Employee Polygraph Protection Act
Equal Opportunity Employer -The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Employment Type
Full-Time
