Executive Assistant, Office manager and Bookkeeper
Executive Assistant, Office manager and Bookkeeper
Posted on :
22-06-2025
Employer Active
1 Vacancy
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Job Description
Benefits:
- 401(k)
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
- Wellness resources
We are seeking a reliable highly organized and detail-oriented executive Assistant going to be responsible for Office and HR management Bookkeeping and backup of CSR functions. The position is responsible for various day-to-day accounting and bookkeeping tasks AR management bank reconciliation AP management and collections. Experience in QuickBooks is preferred along with a sense of urgency to help keep accounting up to date get bills out promptly and ensure tasks assigned are completed promptly. . Keep office organized and manage office supplies. Function as an executive assistant to the CEO. Role offers opportunity to grow with experience.
Key Responsibilities:
Office and HR Management:
Oversee daily administrative operations to ensure a smooth and efficient office environment.
Manage office supplies office equipment and vendor relationships.
Maintain digital and paper filing systems records and documentation.
Support HR functions including onboarding paperwork Benefits paper work timesheets and employee coordination.
Billing and Invoicing:
Key Responsibilities:
Office and HR Management:
Oversee daily administrative operations to ensure a smooth and efficient office environment.
Manage office supplies office equipment and vendor relationships.
Maintain digital and paper filing systems records and documentation.
Support HR functions including onboarding paperwork Benefits paper work timesheets and employee coordination.
Billing and Invoicing:
- Process daily accounting transactions including accounts payable and accounts receivable
- Reconcile bank accounts and credit card statements on a daily basis
- Assist with payroll processing and ensure compliance with applicable tax laws
- Maintain organized and accurate financial records
- Perform daily Close of the business
- Manage and track vendor payments including issuing checks and processing electronic payments
- Respond to internal and external inquiries related to financial transactions
Qualifications:
- Proven experience as a bookkeeper or in a similar role
- Strong knowledge of accounting principles and practices
- Experience with accounting software (QuickBooks preferred)
- Proficient in Microsoft Excel and other office software
- Excellent attention to detail and accuracy
- Strong written and verbal communication.
- Ability to maintain confidentiality and handle sensitive financial information
- Strong communication and interpersonal skills
- Ability to adapt in a fast-paced deadline-driven environment.
- Team-oriented with a proactive and problem-solving mindset.
- Excellent organizational multitasking and time management skills.
- High school diploma or equivalent; an associates degree in accounting or related field preferred
Preferred Skills:
Experience in the print sign or marketing services industry.
Working knowledge of workflow software (e.g. PrintSmith EFI or similar).
Basic understanding of production processes and materials used in printing/sign making.
Good at team building and maintaining healthy professional relationship.
Working Hours:
This is a full-time position approximately 40 hours per week. Work from home not an option.
Experience in the print sign or marketing services industry.
Working knowledge of workflow software (e.g. PrintSmith EFI or similar).
Basic understanding of production processes and materials used in printing/sign making.
Good at team building and maintaining healthy professional relationship.
Working Hours:
This is a full-time position approximately 40 hours per week. Work from home not an option.
Compensation:
Competitive hourly rate based on experience.
Benefits offered: Medical Dental Vision 401K Paid Time Off and Group insurance
Competitive hourly rate based on experience.
Benefits offered: Medical Dental Vision 401K Paid Time Off and Group insurance
Compensation: $18.00 - $22.00 per hour
At AlphaGraphics we offer careers for everyone! Whether you are just starting out looking for that next great growth opportunity or seeking a change we have exciting roles to suit you.
We pride ourselves on our training programs in management sales operations print signs design and marketing. Join us with or without experience and we will succeed together as a team!
Compensation: $18.00 - $22.00 per hour
At AlphaGraphics we offer careers for everyone! Whether you are just starting out looking for that next great growth opportunity or seeking a change we have exciting roles to suit you.
We pride ourselves on our training programs in management sales operations print signs design and marketing. Join us with or without experience and we will succeed together as a team!
We invite EVERYONE to apply!
*AlphaGraphics centers (locations) are independently owned and operated. The posted positions are offered by individual franchisees who interview hire manage and pay the employees hired for positions in a specific local location (center) through their specific business.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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