Senior Admin Finance Coordinator

The Department of Anesthesiology at the University of Oklahoma Health Sciences Center is seeking a detail-oriented and experienced Senior Administrative and Financial Coordinator to support the departments financial and HR operations. This role is essential in ensuring accurate financial reporting maintaining compliance with purchasing guidelines supporting budget planning and assisting with HR and payroll processes. The ideal candidate is organized highly analytical and thrives in a collaborative environment focused on operational efficiency and continuous improvement. Oversees and provides professional administrative support financial management and budget planning for the department.

Duties:

• Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information.
• Oversees records maintenance (inventory personnel office files etc.)
• Submits all paper PAF EPAF EDR travel and PETs. Update time supervisor approver in PeopleSoft assign required trainings and run reports as needed.
• Manages approval process for payroll leave accounting/reporting and other financial matters
• Assists with developing implementing and interpreting policies and procedures ensuring compliance with federal state and university policies and regulations.
• Assists with coordination and planning of program hosted events and programs/logistics negotiates with contractors and vendors.
• Selects supervises trains and evaluates performance of assigned staff.
• Coordinates and executes department events.
• Maintains budget and grant administration account reconciliation Pcard management OU Foundation funds and other departmental support.
• Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance
• Prepares and reconciles Grant / Foundation reports and check over cash balance in accounts.
• Provides Faculty support with purchases travel and faculty liaison policies and procedures faculty awards funding requests reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelors degree in Accounting Finance Business Management or related fieldAND:

• 24 months of office management financial management or related experience.

Equivalency/Substitution: Will accept 48 months experience in lieu of the Bachelors degree for a total of 72 months related experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Working Conditions:

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listen.
  • Ability to engage in repetitive motion.
• Environmental:
  • Standard office environment

Supervision: Supervisor-2

Why You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement:The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.