Program Assistant I (Forensic Services) - Pueblo
Program Assistant I (Forensic Services) - Pueblo
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$ 52344 - 69420
1 Vacancy
Job Description
Department Information
This position is only open to Colorado state residents. An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.Although the full salary range for this position is provided appointments are typically made at or near the range minimum.Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.Our Vision -Creating safer and more resilient communities across Colorado.Our Core Values Unity Honor ServiceThe State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration support and growth to our employees. Our culture has public service focus and we strive to provide innovative solutions and services to our fellow Coloradans!Careers with a purpose:If you are passionate about public safety service and are eager to dedicate your career to serving Coloradans this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads preparing and mitigating environmental disasters disaster recovery combating crime school safety and victim recovery.
Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS you are joining a team of exceptional individuals and together you will be inspired motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs training and enriching professional development opportunities and a wide range of benefits.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage and life insurance that includes legal resources and discounts.
State contribution into Health Savings Account when enrolled in HDHP.
Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).
Paid medical leave benefits provided by the State of Colorado.
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.
CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand four annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling referrals and resources as well as training and organizational development services.
Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
To learn more about State of Colorado benefits please visitState of Colorado benefits.
Description of Job
- About the Work UnitThe Colorado Bureau of Investigation Forensic Services maintains four operational forensic science laboratories throughout the state: Denver Pueblo Grand Junction and Northern Region. Forensic Services is responsible for the scientific analysis of physical evidence collected during the investigation of criminal cases. The role of our scientists is to evaluate examine the evidence using the latest state of the art techniques and objectively testify to their findings for the state and federal law enforcement agencies we serve and for the prosecution and defense in court. In order to best serve the citizens of Colorado we strive to build and maintain partnerships not only with law enforcement agencies but also within the communities we serve.
Work Environment
Office sedentary with occasional travel for special events across the state. Work schedule is typically Mon-Fri in person.About the JobThis position exists to support staff operations of the regional CBI Forensic Science Laboratories by using a variety of complex computer programs to collect organize evaluate collate enter retrieve and analyze operational financial and forensic information to assist management forensic scientists and technicians with daily and on-going functions. Analysis logic and focus are necessary to determine which of the operational activities and procedures are required for each assignment. This position is held to a high level of confidentiality. This position coordinates administrative functions for lab staff; assemble calculate and circulate forensic statistics; collect evaluate and research data; interpret policy and procedure within positions authority and orders supplies provides accounting and budgetary support.This position serves as the face of the laboratory and as such is responsible for greeting assisting and solving the day to day concerns and issues of all internal and external customers whether by phone through email or in person. It is expected that this position demonstrates the highest level of customer service in all of these interactions. Because many of the inquiries for assistance begin with Administrative staff this position must make solid professional judgments and complex reasoning regarding the next steps to assist these individuals including who to contact and what to do. This requires the ongoing ability to build relationships within and outside the building. This position must ensure that the physical working environment supports the expectation of excellence in service.Key Responsibilities
Casework and Discovery Support
Casework-related functions are discovery management Laboratory Information Management System (LIMS) entry and information liaison for District Attorneys offices and Law Enforcement agencies. The CBI receives discovery requests for CBI cases that can contain multiple reports from multiple forensic disciplines being completed at different times. The Program Assistant I manages the discovery by providing the discoveries for completed reports monitoring reports in progress notifying forensic scientists of the request providing the additional discoveries as the reports are completed and communicating with the DAs office regarding the timeline for the full discovery. The Program Assistant I also efficiently and effectively enters all casework-related documentation and correspondence into the LIMS. This position understands the confidentiality requirements and ensures case information is provided only to appropriate individuals and knows the Forensic Services processes with enough detail to direct calls to the appropriate manager forensic scientist or forensic discipline.
The Program Assistant I takes on special casework projects as needed. Creating reports from LIMS data completing LIMS Administrator steps for cases that are part of a specific specific project and data mining to troubleshoot identify and help resolve a quality incident are examples of these special projects.
Forensic Services Program Support
The Program Assistant I may manage the laboratory asset inventory assists the management staff in finding appropriate vendors for needed facility repairs can coordinate scheduling of vendors to accommodate Forensic Services personnels changing schedules and books travel arrangements. They also process incoming mail; order supplies; update Ideagen and LIMS with vital forensic staff information; compose documents including letters memos general correspondence and spreadsheets scan or email documents or correspondence as necessary email and file signed reimbursements track maintenance and mileage on fleet vehicles maintain the forensic library maintain subscriptions register the forensic services staff for intra and interstate trainings renew technical memberships maintain digital workspaces and uploading documents to Ideagen.
Fiscal Support
The Program Assistant I follows all purchasing procedures creates purchase requests makes purchases ensures invoices are accurate makes the necessary inquiries when invoice concerns exist and paying these bills in a timely manner; allocates for administrative staffs state-issued credit cards in a timely manner ensures that proper signatures are secured regarding all fiscal matters; monitors a particular budget as requested ensures the correct object codes are established and are utilized properly; assists with any facet of grant management as instructed by the supervisor or other member of Forensic Services management. Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
NOTE: To be considered for this position you must meet one of the following options for consideration.
MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)
Four (4) years of general clerical experience supporting individual or a team.
OR
A Bachelors degree from an accredited college or university in any field.
PREFERRED QUALIFICATIONS AND COMPETENCIES- Experiencein Google Products (Ex. Gmail G-Docs Sheets etc.)
- Proficiency in Microsoft Office Suite products (Ex. Word Excel PowerPoint etc.)
REQUIRED COMPETENCIES- Active Listening: Giving full attention to what other people are saying taking time to understand the points being made asking questions as appropriate and not interrupting at inappropriate times.
- Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
- Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions conclusions or approaches to problems.
- Speaking: Talking to others to convey information effectively.
- Writing: Communicating effectively in writing as appropriate for the needs of the audience.
- Active Learning: Understanding the implications of new information for both current and future problem-solving and decision-making.
- Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.
- Coordination: Adjusting actions in relation to others actions.
CONDITIONS OF EMPLOYMENT- Requires successful completion of a background investigation that includes a polygraph exam a fingerprint based criminal history search a drug screen court records review personal evaluation profile test and reference checks.
- A valid drivers license is required. This position may be required to drive state vehicle.
- Must be Colorado resident at the time of application
APPEAL RIGHTSIf you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at A standard appeal form is available at: If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.Supplemental Information
- ARE YOU IN NEED OF AN ACCOMODATION
If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Human Resources at:
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our Human Resources department atRECRUITMENT TIMELINE INFORMATION AND IMPORTANT NOTICES- Applicationsare considered complete and accurate at the time of submission. Therefore additional information may not be solicited or accepted after your application has been received.
- Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
Transcripts:An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
Military Veterans:If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.
- Application Tips: For an overview of State of Colorado application process and application tips please view thisvideo.
- Resumes Cover Lettersor other documents submitted:willnotbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
- NotificationsAll correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
- Comparative Analysis Stepsmayinclude
- Structured application review by a panel of SMEs
- An online skills assessment
Employment Type
Full-Time
