Program Manager - Department of Finance
Program Manager - Department of Finance
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 129948 - 168932
1 Vacancy
Job Description
Our diverse and inclusive workforce of more than 7000 employees play a key role in the success of San Jos the heart of the Silicon Valley. All City of San Jos employees work together as one team to make San Jos a vibrant innovative and desirable place to live and work.Visithere to learn more about our One Team Leadership Values and Expectations including quality and excellent customer service and hereto learn more about San Jos.
The City of San Jos is an equal opportunity employer. Applicants for all job openings will be considered without regard to age race color religion sex national origin sexual orientation disability veteran statusor any other consideration made unlawful under any federal state or local laws. The City of San Jos is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability please contact us at 711 (TTY) or via email at .
About the Department
The Finance Department is seeking to fill one (1)highly qualified Program Manager to lead the Fiscal Recovery andGrants Management unit within the AccountingDivision. If you are interested in this position please apply!
The mission of the Finance Department is to strategically manage the City of San Joss financial resources in a transparent and accountable manner for the benefit of all stakeholders.
The Finance Department has five core divisions:- Accounting
- Administration
- Debt & Treasury Management
- Purchasing & Risk Management
- Revenue Management
The Finance Department works in partnership with the departments of Human Resources Information Technology and Public Works as the Citys Strategic Support City Service Area to effectively develop manage and safeguard City fiscal physical technological and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $26.8 million operating budget and 127 budgeted full-time equivalent (FTE) positions.
.
Position Duties
The essential duties of this Program Manager position include the following:
- Design implement and maintain a City-wide grants management system and database; create visual presentations of composite data; and perform comparative analyses of fiscal and operational performance data.
- Develop and manage City-wide grants policies and procedures and provide oversight and guidance for Department grants staff on grants administration and management processes.
- Develop and update a quarterly report regarding City-wide grants activity and funding status.
- Continually conduct research for new grant funding sources. Provide timely advice and information on grant funding opportunities requirements and procedures.
- Facilitate City-wide grant management meetings and training and establish strong favorable relationships with grant writers administrators and managers City-wide.
- Coordinate grant writing and submission with City departments; manage monitor and track grants performance and expenditure data to ensure compliance with grantor requirements; maintain reporting schedules; and monitor grant balances and provide reports.
- Develop and write City-wide grant applications and complete financial and reporting requirements of awarded grants that span multiple City departments including disaster grant funding received by the City.
- Review and evaluate grant proposals while ensuring the Citys ongoing compliance with all federal state and local grant requirements.
- Provide assistance and guidance in resolving issues and conflicts with grant funding agencies. Track and respond to grantor inquiries.
- Perform related work such as developing grants-related Council memoranda and presentations as required.
- Supervise subordinate supervisory and professional staff including hiring onboarding training performance evaluation discipline and assigning work responsibilities.
- Plan implement and manage departmental programs and operations ensuring efficient utilization of resources; develop and execute work plans and process improvements; analyze program operations to improve efficiency and effectiveness.
- Administer the program budget including development implementation expenditure tracking and revenue monitoring.
- Conduct outreach and public engagement efforts to inform the community and stakeholders about programs and services.
- Establish and implement goals objectives and operating guidelines to ensure effective program delivery and compliance with policies and procedures.
- Represent the program area to outside agencies and professional associations; foster positive working relationships through coordination with other governmental agencies nonprofits and businesses.
- Provide conflict resolution and respond to stakeholder inquiries.
- Negotiate execute and administer contracts and agreements with vendors agencies and contractors in compliance with City procedures.
- Advise and support program supervisors coordinators and staff providing expertise in programmatic and operational areas.
- Lead the implementation or upgrade of the grants management software as part of the Citys Enterprise Resource Planning (ERP) system as needed.
- Coordinate the development and maintenance of the Citywide grants inventory listing and support the preparation of the Single Audit including collaboration with departments and external auditors.
- Perform other related duties as assigned.
Minimum Qualifications
Education and Experience
Bachelors degree in a closely related field AND five (5) years of directly-related experience including two (2) years of supervisory experience.
Exception (for Program Managers working in trade units only)Education and ExperienceBachelors degree in a closely related field and five (5) years of directly-related experience including two (2) years of supervisory experience. Acceptable Substitution: Additional years of directly-related experience may be substituted for the bachelors degree requirement on a year-for-year basis.Required LicensingSome positions may require licensingOther Qualifications
Basic Competencies
Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices Citywide and departmental procedures/policies and federal and state rules and regulations. Effectively communicates complex regulatory and financial information to diverse audiences including internal stakeholders auditors granting agencies and City leadership. Experience with grants management systems (e.g. eCivis WebGrants or similar platforms) is preferred.
Communication Skills - Effectively conveys information and expresses thoughts and facts clearly orally and in writing; demonstrates effective use of listening skills and displays openness to other peoples ideas and thoughts.
Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook MS Word MS PowerPoint MS Access and MS Excel.
Decision Making- Identifies and understands issues problems and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds contracts and procurements.
Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems is proactive and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.
Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment allowing others to learn from mistakes; provides motivational supports and direction.
Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
Selection Process:
The selection process will consist of an evaluation of the applicants training and experience based on the application and responses to all the job specific questions. You must answer all the following supplemental questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.If you have questions about the duties of these positions the selection or hiring processes please contact Michelle Harrison at .
Additional Information:
Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.
You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.
Please note that applications are currently not acceptedthrough CalOpps or any other third party job board application system.
This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION please email and we will research the status of your application.
Required Experience:
Manager
Employment Type
Full-Time
