Event Planner
Event Planner
Posted on :
22-06-2025
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1 Vacancy
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Job Description
The mission of the schools of the Catholic Diocese of Lansing is the mission of Christ and of his Church to educate and form young people as disciples who reach their full spiritual academic emotional and physical potential. The schools are to be prayerful communities of witness evangelization and discipleship where the distinctively Christian way of life is modeled taught and lived.
Established in 1970 Powers Catholic High School provides a Catholic education to young people in grades 9-12. Powers Catholic High School strives to nurture every student spiritually intellectually socially physically and emotionally in an atmosphere centered on Christ and His Church which through service we are building the City of God on a foundation of faith and knowledge.
Position Summary
Were looking for a highly organized creative and detail-oriented Event Planner to conceptualize plan and execute a variety of impactful events for Powers Catholic High School. This role is crucial in bringing our schools vision and community spirit to life through well-managed and memorable gatherings supporting our mission and fostering strong relationships within our school community and beyond.
The Event Planner will manage events from initial concept through post-event evaluation ensuring seamless execution adherence to budget and exceptional attendee experiences.
Key Responsibilities
Event Planning & Coordination
- Conceptualize and develop event themes concepts and detailed plans in alignment with event goals and school objectives (e.g. student activities alumni gatherings parent engagement school-wide celebrations community outreach and fundraising events).
- Create and manage comprehensive event timelines and checklists to ensure all tasks are completed efficiently and on schedule.
- Manage event budgets tracking all expenses negotiating contracts with vendors and identifying cost-saving opportunities without compromising quality.
- Research select and book appropriate venues (both on and off-campus) considering capacity facilities accessibility and alignment with event needs.
- Source negotiate with and coordinate a wide range of vendors including caterers audio-visual technicians decorators photographers entertainers and transportation providers.
- Oversee all logistical arrangements including room setup seating plans equipment rental signage parking and on-site event flow.
- Manage guest lists invitations RSVPs and registration processes as needed for various events.
Event Execution & On-Site Management
- Oversee all on-site event preparations production and breakdown ensuring smooth transitions and addressing any issues proactively.
- Serve as the primary point of contact for vendors staff volunteers and attendees on event day troubleshooting unforeseen issues calmly and efficiently.
- Recruit train and manage event staff and volunteers to ensure clear roles and responsibilities and seamless event execution.
- Ensure compliance with all relevant legal insurance health and safety regulations for each event.
Communication & Collaboration
- Communicate effectively with internal stakeholders (administration faculty staff and students) to understand event needs and keep them informed of progress.
- Collaborate with the Marketing and Communications team to develop promotional materials (e.g. flyers social media posts website content email campaigns) to ensure effective event outreach.
- Gather feedback from attendees stakeholders and vendors post-event to assess success identify areas for improvement and generate comprehensive event reports.
- Maintain a strong network of industry contacts vendors and venues to leverage for future events.
Required Skills and Experience
- 2-4 years of proven experience in event planning or coordination preferably within an educational non-profit or hospitality setting.
- Demonstrated success in planning and executing a variety of events (e.g. small gatherings large school functions community events).
- Exceptional organizational and time-management skills with a strong ability to multitask prioritize and meet tight deadlines.
- Strong budget management and negotiation skills.
- Excellent written and verbal communication skills with the ability to clearly articulate plans and effectively engage with diverse groups.
- Problem-solving aptitude with the ability to think on your feet adapt to unforeseen challenges and find creative solutions under pressure.
- High level of creativity in conceptualizing engaging and unique event experiences.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and familiarity with event management software or CRM tools (e.g. Blackbaud Cvent Eventbrite) is a plus.
Critical Qualities
- Intentional disciple of Jesus Christ who evidences values integrity and ethics consistent with the Catholic faith and the mission of Powers Catholic High School.
- Polished and professional in demeanor using appropriate manners and etiquette in all interactions.
- Proactive and detail-oriented self-starter who takes initiative and consistently follows through.
- Winsome personality with strong interpersonal skills and a natural ability to build rapport with various stakeholders.
- Flexible and adaptable able to navigate changing priorities and unexpected situations with grace.
- Willingness to work occasional evenings and weekends as required for event execution and preparation.
Physical Demands
While performing the duties of this position you will regularly walk stand sit stoop squat reach talk hear read write use a computer and carry items weighing up to 40 pounds. The role will require active participation in event setup and breakdown. You will also interact closely with coworkers students parents and community members during events.
Environmental Conditions
Must adapt to various environments. While much work is indoors you will frequently work outdoors or at off-campus venues for event activities.
The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities duties and skills required.
Benefits
- Health dental and vision insurance
- Retirement plan options
- Paid time off (vacation sick leave and holidays)
- Professional development opportunities
- And more
Application Process
Qualified candidates should submit the online application and send attach a cover letter resume and references.
Contact Jennifer Amlser
Employment Type
Temp
Key Skills
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