Proposal Coordinator
Proposal Coordinator
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Job Description
Overview
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Responsibilities
MV Transportation is seeking a Proposal Coordinator whose job responsibilities will include but are not limited to:
Responsibilities:
Candidates must understand how to use MS Word styles basic formulas in Excel create and compile PDFs navigate and use Salesforce; Experience in MS Project is preferred
Responsible for the accuracy and completion of all forms for each bid response. Must be able to fill out all forms in Adobe redact proposals etc.
Forms must be compliant and complete and follow all proper signatures seal and notarization requirements as noted in each RFP
Gathers all necessary documents data statistics attachments and other materials to produce compliant proposals. Must be able to interface with various other departments and suppliers
Reads/reviews RFPs and all associated attachments and addenda
Reads and understands all DBE (Disadvantaged Business Enterprises) requirements for each bid
Requests bank letters bonds business licenses tax implications insurance and contract exceptions (legal and risk)
Creates RFP-compliant proposal drafts using boilerplate text and customizes proposal drafts to meet the RFP and project strategy (i.e. PM cycles training requirements management team names job positions/titles based on RFP requirements etc.)
Coordinates with legal and risk teams for obtaining document exceptions and forms for compliance
Checks forms proposals and attachments for compliance with the RFP
Writes formal questions related to RFP requirements
Updates Salesforce and Microsoft Teams sites as needed
Updates all bid sites/uploads/passwords and scanning sites for opportunities
Participate in strategy calls and other related project calls
Administrative assistance for the production team
Qualifications
Talent Requirements:
BA or BS degree in English Journalism Psychology or Social Science and three (3) years of demonstrated complex proposal writing experience preferably in public/passenger transportation
Microsoft Office (Word Excel PowerPoint Outlook) Microsoft Teams and Adobe Acrobat Professional superuser.
Salesforce experience preferred
Public Notary is a plus
Must be resourceful ask questions create solutions
Strong organizational skills proficiency in managing multiple responsibilities and excellent time management skills.
Superb reading comprehension skills
Critical thinking skills are a must as is creative problem solving and time management
Strong communication (speaking writing) skills and behave professionally under pressure. They must be honest organized and able to work on multiple high-priority tasks simultaneously.
Transportation sector experience preferred
High emotional intelligence
Expert or highly advanced proficiency with Microsoft Office Suite
Starting Salary Range: $70000 - $78000
During the course of employment employees may receive and have access to confidential information. All employees are expected to respect and maintain the confidentiality of non-public customer and business records and any other information that MV classifies as confidential.
MV Transportation is committed to as policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race color religion creed national origin or ancestry sex physical or mental disability veteran or military status genetic information or any other legally recognized protected basis under federal state or local laws regulations or ordinances. The information collected by this application is solely to determine suitability for employment verify identity and maintain employment statistics on applicants.
Where permissible under applicable state and local law applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment
Required Experience:
IC
Employment Type
Full-Time
