Executive / Personal Assistant to CEO - 13096
Executive / Personal Assistant to CEO - 13096
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Salary Not Disclosed
1 Vacancy
Job Description
Position: Executive / Personal Assistant (Hybrid or Remote)
Location: Morgan Hill CA (Hybrid Preferred) / Remote
Type: Full-Time or Hybrid (Flexible for the right candidate)
About the Role
A dynamic executive balancing corporate leadership a startup venture and a busy family life is seeking an exceptionally resourceful and tech-savvy Executive / Personal Assistant. This role is ideal for someone who excels at blending traditional executive support with modern toolsincluding AI-powered platforms for productivity.
Candidates located near Morgan Hill California are strongly encouraged to apply as a hybrid arrangement is preferred. However fully remote candidates with outstanding qualifications and AI tool experience will also be considered.
Key Responsibilities
Provide high-level administrative support across business and personal priorities
Manage and optimize the executives calendar using AI tools to suggest scheduling efficiencies
Handle professional and personal travel booking and itinerary management
Use AI platforms (e.g. Notion AI Otter Reclaim Grammarly or similar) for note-taking drafting emails research and calendar automation
Organize digital files and implement systems for task tracking and productivity
Coordinate household and family logistics (scheduling errands vendor communication)
Run in-person errands and support tasks locally (if hybrid)
Support startup initiatives with light research follow-up and task execution
Maintain confidentiality and manage competing priorities with discretion
Ideal Candidate Profile
5 years as an Executive or Personal Assistant supporting senior-level leadership
Hands-on experience with AI productivity tools and a proactive mindset in leveraging tech to enhance efficiency
Excellent written and verbal communication skills
Highly organized proactive and detail-oriented
Comfortable blending personal and professional support fluidly
Ability to handle sensitive and confidential matters discreetly
Based in or near Morgan Hill CA (strongly preferred) or remote with PST time zone overlap
Preferred (But Not Required)
Prior experience in both corporate and startup environments
Demonstrated resourcefulness and problem-solving skills
Willingness to complete personality or productivity assessments
Work Schedule & Format
Full-Time (40 hours/week)
Hybrid preferred: part-time in-person remote or fully remote with strong AI proficiency
Must have consistent availability during PST hours
Whats Offered
Long-term role with growth potential
Competitive compensation based on experience and working arrangement
Opportunity to work closely with a high-performing executive using cutting-edge tools
Required Experience:
Chief
Employment Type
Full Time
