Executive Secretary E10 - MDHHS Office of Recipient Rights
Executive Secretary E10 - MDHHS Office of Recipient Rights
Posted on :
22-06-2025
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1 Vacancy
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Job Description
Job Description
This position is being reposted to obtain additional applicants. If you have previously applied your application will be considered.
The MDHHS mission is to provide opportunities services and programs that promote a healthy safe and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity respect and fairness. For more information please visit ourMDHHS Diversity Equity and Inclusion Plan.
Secretary to the Office of Recipient Rights and completes executive support tasks that are highly confidential and sensitive including HR processes and timekeeping. Reads and screens incoming calls and correspondence and reports; makes preliminary assessments of importance; handles general requests or referrals and forwards more complex inquiries to the Director or other managers for assignment or response. Assists with establishment revisions and maintenance of policies and procedures and maintains filing and record management systems Customer Relation Management (CRM). Maintains and trains ORR staff relative to the integrity of data entry into the CRM aggregate and analyze data from CRM and develop reports as requested. Creates and produces a variety of documents and reports utilizing various tools such as power point excel Siebel CRM etc. Makes travel arrangements; prepares compiles and maintains travel vouchers. Recommend action to be taken on Office expenditures such as equipment and supply needs. Cross trains with administrative staff in the Education Training and Compliance Unit to ensure all ORR tasks can be completed in a timely manner.
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Click here to view theJob Specification
To be considered for this position you must:- apply for this position online via NEOGOV; click on Apply in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
- relevant experience and/or education referred to in the supplemental questions must be documented in the resume transcript and/or application to allow for accurate screening.
- attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
- attach a cover letter.
- If applicable attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based internet or copies of unofficial transcripts. Official transcripts provide the name of the institution confirmation that a degree was awarded and on what date and the registrars signature. Please review Civil Services guidelines regarding Official Transcripts: Official Transcripts ()
Required Education and Experience
Education
Educational level typically acquired through completion of high school.
Experience
Five years of office experience involving administrative support practices including two years equivalent to advanced (8) level administrative support work Secretary E8 or Legal Secretary E8; or one year equivalent to a Secretary 9 Legal Secretary 9 or Senior Executive Management Assistant 9.Additional Requirements and Information
- If you previously held status in this classification and departed within the last three (3) years please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely employees will be responsible for providing other components of a remote office at their own expense including:
Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
Position Location/Remote Office:This position works a remote/hybrid schedule and will be assigned to a local facility. Occasional travel to Lansing or other facilities may be required. Based on operational needs and within established limits remote work and alternate or hybrid work schedule requests for this position may be considered. Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.- A secure work location that allows privacy and prevents distractions.
- A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
- Suitable lighting furniture and utilities.
Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
As a Condition of Employment:this position requires successful completion of a background investigation and a criminal records check.
The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.
For information about this specific position please email. Please reference the job posting number in subject line.
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MDHHS is proud to be a Michigan Veterans Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer.
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes please contact the ADA coordinator for the agency that posted this position vacancy.
Employment Type
Full-Time
Key Skills
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