Administrative Assistant - Clinical and Quality

Title: Administrative Assistant - Clinical and Quality

State Role Title: 19013

Hiring Range: $33828 - $46683

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location:Hiram Davis Medical Center

Agency Website:

Recruitment Type: General Public - G

Job Duties

Hiram W. Davis Medical Center located in Petersburg Virginia is a medical facility providing acute medical diagnoses skilled care intermediate care and long-term care to individuals receiving services in DBHDS facilities and within the community that have intellectual and/or developmental disabilities. Admissions to HWDMC are generally either permanent placement or special hospitalization. Patients typically come to HWDMC as a special hospitalization for step-down to stabilize post-surgery rehabilitation or long-term care.

Hiram Davis is currently recruiting for an Administrative Assistant to provide administrative support to the Clinical Director and Quality Director. This position serves as the receptionist for the Clinical and Quality Services greeting visitors providing information and receiving and making telephone calls pertaining to a wide variety of issues. Duties including scheduling appointments providing materials for meetings as well as preparing memorandums reports and correspondence.

Minimum Qualifications

Considerable knowledge of office procedures medical terminology timekeeping scheduling and computer technology.
Skills in Microsoft Office and excel.
Ability to organize work set priorities and work independently.
Ability to communicate effectively with all levels of staff and visitors to the department.
Demonstrated ability in maintaining smooth workflow of office activities ability to relate to programs policies and procedures.
Demonstrated written and oral communication skills along with the ability to problem resolution.

Additional Considerations

Post High school business courses including computer training and office management courses.
Expert typing skills including data entry and working knowledge of computer technology
Previous work experience within an office
Working in a medical/hospital setting

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Hiram Davis Medical Center only accepts online applications via RMS. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed e-mailed or mailed applications will not be accepted. Please refer to your RMS account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.

An extensive criminal history background investigation not limited to employment references drug testing and E-Verify will be conducted.

Hiram Davis Medical Center offers a comprehensive benefit package to include your choice of four health insurance plans paid life insurance and retirement plans 12 paid holidays annual and sick leave.

Applicants must list all relevant experience that you wish to be considered for this position. Applicants will be provided confirmation of receipt when your application and/or resume is submitted. Please refer to Your Application in your account to check the status of your application for this position. A fingerprint-based criminal history check and reference checks are required for the selected candidate for this position. Under Virginia Code 37.2-314 and 37.2-408.1 the Department of Behavioral Health and Developmental Services is prohibited from employing or using as volunteers persons who have been convicted of specific barrier crimes or persons who may be the subject of pending barrier charges.

DBHDS facilities are no longer required to ensure that all staff members are vaccinated against COVID-19. However facilities encourage and educate staff on the benefits and continue to offer COVID-19 vaccination programs to staff residents/clients. Employees may be required to disclose immunization status for purposes of infection prevention and/or management of outbreaks. Upon acceptance of a job offer new recruits will be asked to disclose their vaccination status (and for those fully vaccinated proof of vaccination) during the pre-employment process. If you have any questions contact the Office of Human Resources.

Commonwealths Alternate Hiring Process: In support of the Commonwealths commitment to inclusion individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor with the Department of Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS to get their Certificate of Disability. To obtain a Certificate of Disability go to: or call DARS at .

Reasonable accommodations are available to persons with disabilities during the application and/or interview process per the Americans with Disabilities Act. Contact Human Resources at
for assistance.

DBHDS is an equal Opportunity Employer. Employment opportunities are open to all regardless of race sex color national origin religion sexual orientation gender identity age veteran status political affiliation genetics or disability. Minorities Individuals with Disabilities Veterans and people with National Service experience are encouraged to apply. EEO/AA/TTY


Special Instructions for P14 (part-time)
Central State Hospital only accepts online applications via RMS. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed e-mailed or mailed applications will not be accepted. Please refer to your RMS account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.

These positions are hourly/wage and not eligible for benefits. Hourly (wage) employees may not work more than 29 hours a week and are limited to working 1500 hours in a year.

An extensive criminal history background investigation not limited to employment references drug testing and E-Verify will be conducted.

Commonwealths Alternate Hiring Process: In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability use this link: or call DARS at .

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at for assistance. Minorities Individuals with disabilities Veterans and people with National Service experience are encouraged to apply. EEO/AA/TTY.

DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.

Contact Information

Name: Dawn Whitley

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.