Administrative Assistant II- Accounts Payable (1.0 FTE, 8 hours/day)
Administrative Assistant II- Accounts Payable (1.0 FTE, 8 hours/day)
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Job Description
High Desert ESD celebrates all cultures and languages and is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive considerations for employment without regards to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.
Administrative Assistant II -Accounts Payable
40 hrs/week Mon-Fri 200 days per year
Starting date: ASAP
Location:HDREC Redmond OR
Rate as established by bargaining agreement Classified Wage Schedulestarting range $24.09 - $33.02/hr.
Benefits include insurance package sick leave vacation paid holidays generous PERS contribution.
ADMINISTRATIVE ASSISTANT II- Accounts Payable
Definition
Under general supervision the Admin Assistant II performs varied activities pertaining to payables accounting including issuing checks to vendors data input tracking and reporting. The Admin Assistant II must adhere to guidelines regulations procedures and policies. Must apply knowledge of departmental regulations and represent the ESD with professionalism at all times.
Qualifications
This position requires at least a high school diploma or equivalent and three years of specialized and general office experience or any combination of education and experience which would provide the applicant with the desired skills knowledge and ability required to perform the job. The person in this position must be highly competent in the use of computers and appropriate software specific to the needs of the position including Excel and Word. The Admin Assistant II must have a firm sense of professional responsibility be highly organized able to work with deadlines have the ability to complete assignments with minimum supervision and have a courteous and helpful attitude at all times. Able to reach bend stoop crouch and lift 50 lbs. Requires reliable transportation and consistent attendance is required.
Classification Classified
Reports to Chief Financial Officer
Performance Responsibilities
- Set up and maintain the vendor database
- Manage the online purchase order processing system
- Input accounting information for all types of payables including purchases utilities and employee travel reimbursements
- Review and reconcile monthly purchase cards.
- Act as liaison for the business office and legal departments
- Review and reconcile multiple reports for accuracy before and after check processing
- Generate checks and positive pay files
- Reconcile ESDs accounts with vendors and answers vendors questions
- Responsible for a number of account reconciliations including general ledger accounts
- Accounts Payable for Powell Butte Charter School
- Track 1099 vendors and generate annual 1099 forms
- Maintain well-organized files to meet regulatory and audit requirements
- Maintain archival records
- Set up all Distributed Accountability Center accounts train DAC users and provide user support
- Ensure that other ESD centers adhere to good accounting practices as they relate to accounts payable
- Research accounting entries to answer questions and make recommendations for accounting corrections
- Maintain a commitment to accuracy in all work
- Contribute to a positive work environment with a cooperative attitude
- Bring issues to the attention of manager and other staff members so that joint solutions may be found quickly
- Handle office equipment with proficiency and precision to reflect the quality standards of the ESD
- Make appropriate judgments about work priorities and work quality with minimal supervision
- Adhere to regulatory and audit requirements
- Communicate effectively with customers employees and the general public using tact courtesy and good judgment
- Demonstrate professional competence in the use of the English language both written and oral
- Communicate appropriately and regularly through various mediums including emails slack and face to face
- Respect and maintain confidential information in all situations
- Fulfill other related duties as assigned
Terms of Employment
Salary benefits and vacation are established by policy and collective bargaining agreement.
Employment Type
Full-Time
