Office Assistant - HR Department
Office Assistant - HR Department
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Job Description
We are seeking a service-oriented Office Assistant to support our Human Resources Department. This role is ideal for someone who naturally asks How can I help and thrives in a support capacity. Prior experience in roles such as administrative assistant receptionist or other administrative support functions is preferred. This position may be structured as full-time or part-time based on business needs and candidate availability.
PRIMARYFUNCTION
The OfficeAssistant provides day-to-day administrative and clerical support to the HumanResources team and plays a key role in ensuring the smooth operation of HRprocesses and internal service delivery. This individual will also becross-trained and serve as a backup to the Administrative Assistant supportingfront desk operations including mail distribution reception coverage andgreeting visitors. The ideal candidate is highly organized detail-orientedand service-minded with a strong sense of professionalism and discretion.
ESSENTIALDUTIES AND RESPONSIBILITIES
- Assist with new hire onboarding such as preparing welcome packets organizing supplies issuing ID badges and ensuring a professional setup for first-day arrivals
- Support HR-led trainings orientations and events by preparing materials reserving meeting rooms and handling logistics
- Perform clerical tasks such as data entry scanning filing document organization and electronic record maintenance
- Track completion of onboarding checklists training logs and other internal documentation
- Help prepare and distribute internal HR communications such as announcements and reminders
- Train to serve as backup to the Administrative Assistant including:
- Handling incoming and outgoing mail and package distribution
- Covering reception duties including answering phones and greeting visitors in a professional courteous manner
- Ensuring front desk presence is maintained during absences or breaks
- Maintain confidentiality in handling sensitive employee and organizational information
- Perform other administrative and office support duties as assigned
- Assist with special projects and provide backup support to the HR team as needed
EDUCATIONAND EXPERIENCE REQUIRED
- High school diploma or GED
- Minimum of 1 year of recent administrative or office support experience preferably in a service-oriented or team-based environment
KNOWLEDGESKILLS AND ABILITIES
- Genuine proactive and helpful approach to supporting others
- Strong verbal and written communication skills
- Excellent attention to detail organization and follow-through
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook Teams)
- Ability to manage confidential information with discretion and professionalism
- Flexible adaptable and comfortable handling shifting priorities or tasks
- Dependable and responsive with a collaborative team-first attitude
WORKINGCONDITIONS
- Prolonged periods of sitting at a desk and working on a computer
- May occasionally be required to lift up to 15 pounds
Emergicon requires satisfactory pre-employment background check and drug screen.
Employment Type
Full-Time
