Project Coordinator
Project Coordinator
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$ 52000 - 75000
1 Vacancy
Job Description
Building A Brand Starts With Our Story
FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.
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Location: Jersey City NJ (Hybrid). Must reside in the tri state area to be able to go into office.
What You Would Get To Do:
The Project Coordinator will assume a key role within the organization by leading and motivating colleagues in a way that enhances working relationships and encapsulates FIRST values and our clients brand. The individual will ensure the project team delivers consistently exceptional service to our clients through excellent project management and delivers world-class events that exceed client expectations. Along with other FIRST team members the Event Management Team Lead will represent the FIRST Solutions brand on-site within a well-known financial institution. This position is ideal for a corporate event planning professional with prior experience managing and motivating team members.
Your Contributions
- Responsible for supporting the planning and execution of virtual in-person and hybrid events and conferences as assigned
- Support events and conferences from creative concept and development through initial briefing to reconciliation including but not limited to budget management site selection hotel/venue management registration management transportation food & beverage dcor staffing name badge coordination collation of materials and shipping of event materials for in-person
- Negotiate space rates costs concessions and terms of contract agreements
- Review venue contracts and client addendums for accuracy and negotiate where applicable
- Develop and submit RFPs (Request for Proposals) via Cvent
- Responsible for budgeting and reconciliation of events
- Cultivate and maintain relationships with clients and suppliers
- Be knowledgeable and update the team on best practices new suppliers services and venues
- Negotiate and review supplier contracts and addendums for accuracy
- Be proactive with ideas and creative solutions
- Attend industry events as necessary
- On-site assistance at events as needed
What We Are Looking For
Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply - we would love to see how you could fit at FIRST. Please contact if you need an accommodation at any stage of the recruitment process.
- 1 2 years of experience including entry-level venue sourcing meeting planning and supporting a team
- Bachelors Degree preferred
- Proficient with Microsoft Office applications such as PowerPoint and Excel
- Ability to establish relationships and maintain a positive rapport with colleagues clients vendors and suppliers
- Strong oral and written communication skills
- Creative problem solver resourceful and a team player
- Ability to manage multiple projects simultaneously prioritize heavy workloads and maintain attention to detail
- Calm and flexible approach to handling the pressure and stress of ever-changing demands
- Highly organized with excellent time management skills to handle multiple tasks simultaneously meet strict deadlines and maintain attention to detail
- Ambitious proactive and flexible when dealing with ever-changing situations
- Willing to travel when required
- Demonstrated ability to collaborate with colleagues at all levels
- Highly motivated able to work independently and exhibit a strong work ethic
PREFERRED QUALIFICATIONS:
- Good working knowledge of key domestic and international destinations (e.g. California (Los Angeles San Francisco) New York Chicago London Paris etc.) including venues and suppliers strong knowledge of California-based venues is preferred
- Familiarity with Cvent eRFP is preferred but not required
- Demonstrate client communication skills
At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth:
- Medical Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
- 401 (k)
- Five Flexible Spending Accounts Options
- Generous Paid Time Off Allowance
- Employee Assistance Program (EAP)
- Life Disability & Pet Coverages
- Wellness Stipend
- Mobile Phone Allowance
- Complimentary access to Headspace Teladoc Maven Rocket Lawyer Mobilo & more
- Aura Identity Theft Protection
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.
United States Residents: The base pay for this position ranges from $52000 to $75000. This role is also eligible for an annual discretionary bonus.
#LI-KM3
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.
Required Experience:
IC
Employment Type
Contract
