Instructional Financial Manager

The Instructional Financial Manager will play a crucial role in providing management and coordination of all temporary instructional support for the college (course-by-course faculty graduate & undergraduate teaching assistants) and coordination of financial analysis of faculty salary savings processes. This position is of significant importance as it provides both technical and analytical support in the development enhancement and maintenance of the colleges one-time instructional support (OTIS) budget as well as supporting the college units with budget and planning needs.

The job functions will include:

• Ensure financial compliance of departments and review funding expenditures by departments for cost allowability administrative reasonableness andappropriate funding availability.
• Ensure units are following the policy and procedures of the university.
• Act as a reliable and knowledgeable resource for units with temporary instructional matters providing the necessary support and guidance to ensure smooth operations.
• Managing OTIS-funded temporary instructional appointments by coordinating and approving electronic Personnel Action Forms (ePAFs) to ensure compliance with HR Provost and Payroll policies and funding guidelines.
• Responsible for providing an overview of temporary instructional support to chairs directors and financial administrators.
• Maintain the highest level of discretion for confidential information and appropriately handle critical information and sensitive situations fostering a culture of trust and respect.
• Interact with all levels of faculty and staff.
• Work under pressure while maintaining a professional demeanor.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education and Experience: Bachelors degree in Accounting Finance Business Management or related field AND:

• 24 months of office management financial management or related experience.

Equivalency Substitution:Will accept 48 months of job-related experience in lieu of the bachelors degree for a total of 72 months of related experience.

Skills:

• An effective communicator with strong interpersonal oral and written communication skills and the ability to effectively interact with designated faculty and administrations as well as with the Deans Administration in a support role.
• Self-motivated; with a high level of ability to work with minimum supervision.
• Excel skills with the ability to build and manipulate spreadsheets.
• Youll be part of a collaborative team working together to interpret policies and procedures.
• Solution-oriented and able to exercise sound judgment to solve problems within the scope of the position.
• Youll be a multi-tasker managing your designated workload with ease and providing quality service and meeting deadlines through organization interpersonal skills and prioritization of activities.
• Confident in developing and managing budgets projecting expenditures and managing recommended solutions.
• Flexible to shifting priorities.
• Computer aptitude including word processing and spreadsheet development.
• Maintain and navigate databases.
• Knowledge of standard administrative procedures such as record-keeping scheduling and office equipment including but not limited to computers printers and telephones.

Certifications:

• None

Advertised Physical Requirements:

• Standard office environment with extensive computer use.
• Must be able to engage in repetitive motion including movements of the hands wrists and fingers and communicate effectively.
• Must be ableto travel to offices across campus.

Departmental Preferences:

• More than2 years of experience in a related field preferably in an administrative environment performing duties similar to what is outlined in the job posting
• University or Higher Education financial experience

Supervision: None

Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.