Receptionist
Receptionist
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$ 49600 - 63300
1 Vacancy
Job Description
Core Responsibilities of the Receptionist:
- Greet and welcome visitors with a friendly and professional demeanor ensuring a positive first impression of Perkins&Will.
- Answer and direct incoming phone calls to the appropriate individuals or departments promptly and courteously.
- Respond to inquiries from clients customers and employees providing accurate information or routing them to the appropriate resources.
- Manage the reception area ensuring it is clean organized and presentable at all times.
- Ordering and setting up lunches for our client and staff.
- Assist with scheduling appointments meetings and conference room reservations.
- Provide administrative support to various departments including document preparation data entry and shipping/courier.
- On occasion coordinate and arrange travel accommodations and itineraries as required.
- Follow company procedures for security health and safety to maintain a safe working environment.
- Collaborate with other administrative staff to ensure efficient operations and provide support as needed.
- Stay updated on company policies procedures and upcoming events to provide accurate information to visitors and employees.
- Adhere to professional and ethical standards maintaining confidentiality of sensitive information.
Qualifications:
- Proven experience as a receptionist front desk representative or in a similar customer-facing role is preferred.
- Excellent verbal and written communication skills with the ability to interact professionally with individuals at all levels.
- Strong organizational and multitasking abilities with exceptional attention to detail.
- Proficient computer skills including experience with Microsoft Office Suite (Word Excel Outlook).
- Demonstrated ability to handle a high volume of calls and inquiries in a courteous and efficient manner.
- Positive attitude and a customer service-oriented mindset.
- Ability to remain calm and composed in stressful situations demonstrating problem-solving skills.
- Professional appearance and demeanor with excellent telephone etiquette.
- Dependable punctual and committed to maintaining confidentiality.
- Regular schedule: Monday-Friday 8:00 am - 5:00 pm on site.
- Ability to work independently as well as in a team environment.
- Flexibility to adapt to changing priorities and handle unexpected situations effectively.
Salary Range Information
We foster a culture that is diverse and inclusive and strive for pay practices that are fair and competitive and reflect our commitment to pay equity. Our compensation decisions include but are not limited to a candidates qualifications including skill sets education experience and training licensure and certifications credentials if applicable and business-related factors. This practice extends to all employees including performance considerations for merit increases job promotions and transfer opportunities. We additionally review our pay practices conduct pay equity audits and ensure our managers are trained in our pay practices on an annual basis. At the time of posting this job advertisement commensurate with qualifications the annual pay salary range for this position is between $49600 and $63300 dependent on location and experience.
Justice Equity Diversity & Inclusion
At Perkins&Will we believe that inclusion spurs creativity and that innovation is born from an engaged culture of diverse people moving beyond barriers and stereotypes of gender race color religion national origin ancestry age medical condition disability sexual orientation gender identity veteran status; we are committed to building an organization that reflects the diversity of the communities and clients we serve.
Design has the power to inspire joy uplift lives and strengthen the spirit of community.
*Equal Employment Opportunity Statement
Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (EEO) which is part of the Companys Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis and without regard to sex race color age national origin religion disability genetic information marital status sexual orientation gender identity or expression gender reassignment citizenship pregnancy or maternity veteran status or any other status protected by applicable national federal state or local law. In some cases local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.
Pay Transparency Nondiscrimination Provision
Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information.
Employment Type
Full-Time
