Assistant - Human Resources - 2
Assistant - Human Resources - 2
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Job Description
General Summary:
Provides support to customers regarding Human Resource issues and is responsible for the administrative operations of the department.
Essential Duties:
Responsible for providing support to department in areas such as answering incoming calls screening office visitors issuing ID badges and responding to various inquiries regarding departmental operations services policies and procedures. Maintain accurate and organized electronic and hardcopy record keeping and file systems related to department operations and activities; perform tasks related to data entry and maintenance of employee information document scanning research classifying indexing filing storing auditing and other document management activities. Serve as the departments custodian of records overseeing the archival and retention process for departmental records and requests for information such as employment verifications open records requests etc. Provide general recruiting support to include but not limited to assisting departments with posting positions assisting applicants with the application process application tracking/management pre-employment processing screenings and onboarding. Provide administrative support to the HR department in areas such as purchasing office supplies maintaining office equipment event support and HR programming support. Assist with departmental accounting functions such as processing departmental invoices purchase orders processing of retiree insurance payment and other procurement activities. Administers the Service Award program.
Other Duties as assigned.
Supervision
Received:General instruction and periodic review from supervisor.
Given:None.
Education
Required:High School graduation or its equivalent.
Preferred:None.
Experience
Required:Two years of clerical or office experience or any equivalent combination of education and experience.
Preferred:Previous HR experience and/or College Degree.
Certificates Licenses Registrations
Required:None.
Preferred:None.
Physical Demands
Typical: Regularly required to sit stand walk talk and hear. May occasionally lift and/or move objects of low to moderate weight. Frequently works under time pressures to meet deadlines.
Knowledge Skills & Abilities
Typical: Standard office equipment. Basic mathematical calculations and data entry. Possess intermediate level computer skills in the use of word processing spreadsheets and data entry as well as the ability to quickly learn software related to department functions. Possess excellent communication and customer service skills including the ability to compose and prepare routine correspondence and documents. Well organized with the ability to complete work with a strong attention to detail. Ability to exercise judgment decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change. Ability to maintain confidentiality and discretion regarding records and files. Ability to deal effectively and courteously with peers superiors and the general public.
Work Environment
Typical:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate but may be noisy and distracting. The employee is frequently required to work under time pressures to meet deadlines to perform multiple tasks simultaneously to perform tedious and exacting work and to work closely with others a part of a team; the employee is frequently placed in emergency situations.
Employment Type
Full-Time
