Manager of Strategic Events and Alumni Engagement
Manager of Strategic Events and Alumni Engagement
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$ 49000 - 55000
1 Vacancy
Job Description
Job Details
Description
Position Summary
The Manager of Strategic Events and Alumni Engagement supports the Director of Strategic Events and Alumni Engagement in executing high-impact events and alumni programs that enhance Asbury Theological Seminarys mission strengthen alumni relationships and support institutional advancement efforts. This role manages event logistics coordinates cross- departmental planning and fosters alumni engagement through meaningful experiences that contribute to long-term philanthropic and missional goals. This position emphasizes event execution alumni program support and operational coordination while contributing to the broader strategic vision designed by the Director.
Essential Functions
- Event Management & Operational Planning
- Coordinate the logistical execution of strategic events including the Presidents Retreat dedications donor gatherings and institutional celebrations.
- Manage event timelines registration systems vendor communications venue arrangements and hospitality to ensure excellence in all event experiences.
- Collaborate with departments across the Seminary to ensure efficient event planning and alignment with institutional priorities.
- Maintain detailed event records post-event evaluations and reporting metrics to support ROI analysis and strategic improvement.
- Alumni Engagement & Program Support
- Support the implementation of alumni engagement initiatives in alignment with the Asbury for Life philosophy and the strategic plan developed by the Director.
- Assist in the coordination of Alumni Council meetings alumni coaching cohorts Golden Grad weekend and regional alumni gatherings.
- Manage communication workflows for alumni event invitations follow-ups and engagement surveys in collaboration with the Communications team.
- Track alumni participation data and provide reporting to inform development and stewardship strategies.
- Communications & Relationship Building
- Serve as a point of contact for alumni and event participants providing excellent customer service and fostering a culture of hospitality and care.
- Coordinate alumni and event-related content with internal teams to support branding outreach and storytelling efforts.
- Build relationships with volunteers alumni ambassadors and event partners to ensure strong representation and collaboration across programs.
- Administrative & Budgetary Support
- Assist the Director in maintaining budget records tracking expenditures and preparing financial reconciliations for events.
- Oversee vendor contracts speaker agreements and procurement processes for event-related goods and services.
- Ensure timely payments documentation and compliance with Seminary policies.
Qualifications
Required Skills
- Strong organizational and project management skills
- Proven ability to coordinate events and manage logistics
- Excellent interpersonal and communication skills
- High attention to detail and ability to prioritize tasks
- Comfortable working in a fast-paced deadline-driven environment
- Demonstrated commitment to Christian values and institutional mission
Education & Experience
- Bachelors degree required; Masters degree preferred
- 35 years of relevant experience in event planning alumni relations or advancement
- Proficiency in event software (e.g. Eventbrite Raisers Edge or similar CRM)
- Experience working in higher education or nonprofit settings preferred
Working Conditions
- Occasional evening and weekend responsibilities required during events.
- Some travel may be required to support off-campus alumni or donor events.
Required Experience:
Manager
Employment Type
Unclear
