Fiscal Affairs Manager
Fiscal Affairs Manager
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Job Description
Starting Pay: $87921 - $95679/Annually
$3381.60 - $3679.97/Biweekly
Please click the link below for Benefits Information:
Under limited supervision of the Water Management Director administers financial management of the Water Management Department and provides financial analysis as needed.
II. Essential Job Duties
A. Financial Analysis and Reporting
- Analyzes accounts as requested to monitor departmental spending and purchasing patterns.
- Completes annual Water management budget request in coordination with Finance department.
- Performs budget and financial analysis to enhance completeness and accuracy of performance measures.
- Collects codes analyzes and processes documentation from all purchasing cardholders for entry into financial management system.
- Approves all purchasing card transactions in Water Management department.
- Serves as department liaison to the Purchasing office and implement policies and procedures as recommended.
- Works with the Purchasing office and outside vendors to manage department procurement process. Submits requisitions reviews bid documents and completes receiving tickets in accordance with City policies.
- Consults with Law department when procurement requires the City to enter into contracts.
- Performs a variety of accounting tasks which may include posting financial data balancing accounts tracking fund activity and maintaining financial ledgers.
- Prepares various financial reports and records including journal entries payment documents balance sheets and other financial statements.
- Performs budget and financial analysis and reviews to enhance completeness and accuracy of performance measures. Develops budget amendments for the Water Management Department. Monitors budgetary encumbrances.
- Responsible for development and maintenance of financial policies and procedures.
- Performs budget reports for the Water Management Director.
- Reconciles general ledger accounts and creates journal entries to adjust or correct previous transactions.
- Monitors budgetary expenditures for Water Management and all funds related thereto.
- Reviews computer generated entries from processing of payroll accounts payable electronic (ACH) payments and receipting into financial management system.
B. Manage Finance Functions
- Maintains the Water Management organizational chart and makes necessary changes at the direction of the Water Management Director.
- Monitors Water Management staffing levels to ensure number of employees adheres to budgeted amounts. Completes regular review of staffing levels in conjunction with Finance department.
- Oversees the daily activities maintenance and operations of the accounting functions relative to the Water Management budget which includes payroll accounts payable electronic (ACH) payments and contracts. Recommends payroll and accounts payable procedures.
- Approve all requests for outside training and facilitate payments. Ensure all travel requests are in accordance with City policy.
- Communicates with Water Management Director employees other departments City officials customers financial institutions the public and other individuals as needed to coordinate work activities review status of work exchange information and/or resolve problems.
C. Financial Administration
- Administers various grants with regard to payments compliance and audits. Ensures compliance with federal and state grant requirements. Prepares required quarterly or annual financial reporting. Prepares or assists departments with grant financial reporting.
- Ensures proper close-out of grants. Monitors usage of grants before end of grant period.
- Administers the Citys leases for Water Management equipment with regard to payments compliance and audits.
- Ensures that cost and depreciation information for capital assets are available for audit for departments and other interested parties and for insurance purposes.
- Ensure that cost information for financial inventory is available for audit for departments and other interested parties and for insurance purposes.
- Facilitates Water Management travel & training processing and accounting.
- Maintains documentation and meets all appropriate accreditation (CALEA) standards regarding Fiscal Management and Agency Property.
- Oversees and maintains records regarding agency owned property/inventory.
D. Auditing
- Responsible for assisting external auditor regarding the audit of accounting and financial management systems; provides information to auditors as requested.
- Performs internal audits as appropriate and timely.
E. Internal Controls
- Prepare financial policies and internal control procedures.
- Review various documentation to ensure internal control compliance.
- Responsible for Payroll Internal Controls including review of Payroll.
- Responsible for AP Internal Controls including review of A/P.
- Responsible for Journal Entries Internal Controls including review of Purchasing Card transactions Interdepartmental Billing Wires and Deposits.
- Responsible for Budget Compliance Internal Controls including budget tracking and reviewing.
- Responsible for Grant Compliance Internal Controls including review and ensures grants receivable revenue and expenditures are accurate at each month-end.
D. External reporting
- Responsible for submission and monitoring of any State or Federal grant received in partnership with the Finance Department.
III. Other Job Duties
Performs other job duties as assigned including:
Perform related duties and responsibilities to assist other employees in the department as required.
Providing on-going updates to the Water Management Director regarding expenditures and budget tracking overtime costs and other areas as needed.
Provide relevant monthly and quarterly budget reports to Police supervisors.
Recommend use of overtime in department.
Serve as point-of-contact for department vendors.
IV. Primary Job Challenges
Primary challenges of this position include understanding financial documents and effectively communicating financial information as needed.
V. Equipment Operated
Computer and other office equipment such as printers and fax machines
VI. Key Competencies Required
Job Content Knowledge:
Has thorough knowledge of the policies procedures and activities of the City and accounting practices as they pertain to the performance of duties relating to the position of Fiscal Affairs Manager. Has considerable knowledge of current business management practices personnel and program management principles methods of evaluating database and file management systems and auditing techniques. Is capable of reading and using ledgers bank statements billing invoices and insurance forms. Is familiar with bidding procedures. Must be able to perform word processing and data entry functions. Has considerable knowledge of computer systems interdependencies including hardware software peripherals communications systems and personal computers. Has considerable knowledge of the geography of the City. Is able to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the department. Is able to develop and implement long-term goals for the department as necessary in the promotion of effectiveness and efficiency. Knows how to keep abreast of any changes in policy methods computer operations equipment needs and policies etc. as they pertain to departmental operations and activities.
Language Skills:
Read analyze and interpret common scientific and technical journals financial reports and legal documents. Respond to common inquiries or complaints from customers regulatory agencies or members of the business community. Write speeches and articles for publication that conform to prescribed style and format. Effectively present information to top management public groups and/or boards of directors.
Mathematical Skills:
Calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Apply concepts of basic algebra and geometry.
Reasoning Ability:
Define complex problems collect data establish facts and draw valid conclusions. Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Teamwork:
Develops constructive and cooperative working relationships with others. Encourages others to express their ideas and opinions. Provides input into identifying and solving problems. Anticipates need of others for information about job tasks and work environment and provides it to them in a timely manner. Willingly assists others with job tasks when appropriate.
VII. Physical Demands and Work Environment
Physical Demands: Performance of the essential duties of this job requires the incumbent to:
Must remain in a stationary position 50% of the time.
Regularly move about inside the office/building to access file cabinets office machinery the public etc.
Constantly operates a computer and other office productivity machinery such as a calculator copy machine computer printer and telephone.
Regularly positions self to maintain office area and items needed to complete daily tasks.
Regularly communicates information and ideas so others will understand. Must be able to exchange accurate information in these situations.
Occasionally moves/transports up to 10 pounds.
Work Environment: Performance of the essential duties of this job requires:
The work environment is moderately noisy (examples: business office with computers and printers light traffic).
VIII. Qualifications
Education and Experience: The required knowledge skill and abilities to satisfactorily perform job duties are normally acquired through obtaining a Bachelors degree in accounting finance or business administration plus a minimum of four (4) to six (6) years related experience and/or training; or an equivalent combination of education and experience. Masters degree in accounting finance or business administration preferred.
Certifications/Licenses:
Certified Municipal Finance Officer (CMFO) obtained within 2 years of hire
Certified Public Accountant (CPA) Preferred
Valid Tennessee Driver License
Required Experience:
Manager
Employment Type
Full Time
