Senior Associate, Ethics- Part-time

The role of Senior Associate Ethics is to support with the review of potential ethical concerns in accordance with ASM ethics policies. This includes reviewing potential concerns identified on PubPeer Continental Messaging Solutions platform etc. This position will also be responsible for scheduling meetings for the department and ASM Ethics Committee and drafting messages/notes.

Accountabilities (are thecritical activities and resultsthe position is held accountable to produce)

1. Ethics & Standards
2. Promote a Culture of Inclusion & Diversity in Microbial Sciences
3. Support ASM Programs and Business Units
4. Administrative Support
5. Volunteer/Member Relationships

Essential Functions (defines the critical end results expected of the jobholder related to the accountabilities above)

1. Monitor PubPeer and the ASM Journals Ethics email account for potential publishing ethics concerns published in ASM journals and responsible for the initial assessment of the concerns.

2. Generate process and analyze reports to identify potential wording overlap and/or similarity of manuscripts submitted to ASM Journals

3. Monitor the Continental Messaging Solutions platform for potential concerns perform the initial evaluation and report them to the director.

4. Draft and develop correspondence to be sent to the appropriate parties regarding concerns

5. Summarize and document the open ethical concerns across the organization.

6. Maintain database of ethics-related matters and their resolutions from across the organizations.

7. Provide data to the Senior Ethics Specialist and/or Director to develop annual publishing ethics reports for each of ASMs 15 journals.

8. Develop quarterly articles with the Senior Ethics Specialist for the Ethics portal and upload articles into online posting platform.

9. Provide overall support to department such as: coding of invoices draft correspondence schedule department meetings/functions and committee meetings preparations of meeting materials attend meetings and record notes and minutes as required.

10. Identify potential contact information of external stakeholders for department matters/functions.

11. This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned.

Technical Competencies (are applied or practical knowledge and skills needed for effective technical performance)

1. Organizational Knowledge

2. Excellent Presentation & Written Communication Skills

3. Domain Knowledge

4. Enterprise Processes and Technologies

5. Working knowledge of Microsoft Office Suite and Teams

6. Understands the confidential nature of communications and maintains needed discretion

Behavioral Competencies (are observable behaviors and skills that matter most for success)

1. Instills Trust (Respect/Honor) Gaining the confidence and trust of others through honesty integrity and authenticity
2. Communicates Effectively Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
3. Drives Results Consistently achieving results even under tough circumstances
4. Optimizes Work Processes Knowing the most effective and efficient processes to get things done with a focus on continuous improvement
5. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
6. Ensures Accountability Holding self and others accountable to meet commitments
7. Self-Development Actively seeking new ways to grow and be challenged using both formal and informal development channels
8. Values Differences Recognizing the value that different perspectives and cultures bring to an organization
9. Decision Quality - Making good and timely decisions that keep the organization moving forward
10. Manages Ambiguity - Operating effectively even when things are not certain or the way forward is not clear

Hourly Pay Rate: $40/hour