Legal Administrative Assistant - Environmental / Regulatory / Legislative

Legal Administrative Assistant (Environmental / Regulatory / Legislative)

FLSA Status: Non-Exempt

Department: Environmental / Regulatory / Legislative

Reports To: Office Manager

Jackson Walker Texas largest law firm has an exciting full-time employment opportunity for a Legal Administrative Assistant (Environmental / Regulatory / Legislative) in our Austin office. This role provides high-level administrative support to attorneys within the Environmental / Regulatory / Legislative Practice Group (PG).

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include but are not limited to:

• Maintain positive contact with attorneys and support staff while observing confidentiality of client personnel and Firm matters.
• Coordinate and schedule travel meetings and appointments for attorney(s); assist with expense reimbursements.
• Provide accurate timesheet entry review and revision; participate in timely review and submission of prebills and/or client bills.
• Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorney(s) in a timely and courteous manner.
• Manage hard copy documents and transmit for safekeeping profile electronic documents/e-mails and manage distribution of correspondence and legal documents.
• Manage and prioritize incoming workflow to meet all deadlines.
• Perform other administrative and secretarial duties as requested.

QUALIFICATIONS:

• Excellent knowledge of Microsoft 365 especially Word and Outlook
• Working knowledge of legal documents formatting table of contents styles track changes pdf documents inserting and labeling converting pdf documents to Word
• Proficient experience level working with a document management system (iManage experience a plus)
• Good grammatical and writing skills
• Comfortable communicating with clients in a professional manner
• Must be highly organized and able to manage multiple concurrent projects
• Ability to multi-task and work closely with attorneys in a fast-paced busy role
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Demonstrate the ability to think critically and show initiative
• Ability to handle confidential documents and information appropriately

Education:

• Bachelors degree from an accredited college or university preferred; high school diploma or GED required.

Experience:

• Minimum of 5 years experience:
  • Administrative Law and Contested Case Litigation Experience required (e.g. PUC Railroad Commission SOAH and TCEQ)
  • Experience with Data Rooms and Discovery Management
• Prior law firm experience preferred

Working Conditions:

• Normal office environment with little exposure to excessive noise and temperature.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age veteran status sexual orientation gender identity pregnancy genetic information or any other characteristic protected by applicable federal state or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions responsibilities or requirements.

If you require a reasonable accommodation to complete the application or interview process please contact us at