Administrative Specialist 1
Administrative Specialist 1
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Job Alert
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$ 3705 - 5066
1 Vacancy
Job Description
Initial Posting Date:
06/17/2025Application Deadline:
06/25/2025Agency:
Department of Human ServicesSalary Range:
$3705 - $5066Position Type:
EmployeePosition Title:
Administrative Specialist 1Job Description:
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups women individuals with disabilities veterans LGBTQIA2S community members and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Join a mission that matters! As an Administrative Specialist you will help Oregons older adults people with disabilities and their families access innovative person-centered services and supports that uphold dignity promote independence and respect cultural preferences. Your work will make a direct impactensuring individuals receive the assistance they need to thrive in the communities they choose at every stage of life. Be part of a team dedicated to safety well-being and honoring choice!
Aging and People with Disabilities:
Our vision is that Oregons older adults people with disabilities and their families experience person-centered services supports and early interventions that are innovative and help maintain independence promote safety and well-being honor choice respect cultural preferences and uphold dignity. The services provided help people access the supports they need to live their best lives in the communities they choose and at every stage of life.
We are looking for an Administrative Specialist 1 to join our dedicated APD Team in Beaverton.
Together we can create lasting change!
Summary of Duties
As an Administrative Specialist 1 you will:
Provide administrative support to all supervisors and managers ensuring seamless day-to-day operations.
Coordinate and oversee support staff workflows assigning tasks to ensure well-trained backup is always available.
Maintain deep knowledge of support staff roles offering training feedback and occasional backup assistance as needed.
Develop and implement customer service goals and procedures shaping internal forms workflows and controls.
Monitor and enhance customer service performance addressing inquiries complaints and assisting Oregonians with system-related challenges.
Lead and facilitate team discussions meetings and training sessions fostering a collaborative and well-informed support staff.
Oversee and track financial instruments including Oregon Trail cards SPOTS VISA parking permits and cash receipts ensuring proper handling and accountability.
Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing generating documents and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing generating documents and gathering and sorting data; OR
An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
Demonstrated ability to independently assess situations and determine appropriate courses of action.
Experience in navigating specialized programs operations and applicable policies and procedures that impact assigned tasks.
Experience using tools to manage conflicting deadlines and prioritize work.
Experience collecting organizing and reporting data in both a narrative and statistical formats.
Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Please make sure your application materials including your resume and job history (with clear start and end dates for each role) as well as your completed graduation date are clearly outlined as this information will be used to determine your starting salary range.Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
The use of outside resources such as Artificial Intelligence (AI) software during applicant skill assessments examinations and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
The job posting closes at 11:59 PM (PDT/PST) on the close date. Immediately after you submit your application be sure to respond to the two questionnaires relating to public records requests and veterans preference. These questions are necessary to complete the application process.
Working Conditions
Work Locations: Aging and People with Disabilities (APD) Office in Beaverton homes of participants and community sites.
Travel: Occasional travel for meetings trainings and other case related activities.
Regular Business Hours: MondayFriday 8:00 AM5:00 PM.
You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
Be prepared for stressful situations that require quick decision-making to ensure safety for yourself and others.
Background Checks and Requirements
If selected as a finalist we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
A valid drivers license and acceptable driving record are required for this position.
Benefits
ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference
Veterans preference:
General Information
This is a permanent full-time position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA) application questions or job-specific questions.
The recruiter for this position is Nadja Rue. If you contact the recruiter please include the job requisition number: REQ-181512.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
