Executive Assistant – Human Resources

Executive Assistant - Human Resources

Cayuga Health and its affiliates are the regions leading healthcare system and most trusted providers of integrated health services empowering our people in our mission to equitably improve the well-being of the communities we serve. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities equipment technologies and research protocols. Cayuga Healths commitment to our employees includes competitive compensation comprehensive employee benefits programs and the opportunity to explore and build a career in healthcare through our many professional development programs.

The Executive Assistant (EA) to the Chief People Officer (CPO) is a key member of the senior leadership support team. This role provides high-level administrative and organizational support to the CPO and the broader People & Culture Division. The EA ensures the smooth operation of executive functions by managing communications coordinating meetings and travel preparing materials and supporting strategic initiatives. The EA plays a vital role in enabling the CPO to operate at full strategic capacity. This role will also support other executives as assigned.

Roles and Responsibilities:

Executive Support & Communication:

Manage the CPOs calendar aligning meetings with strategic priorities and ensuring adequate preparation time. Coordinate all incoming and outgoing communications including drafting editing and distributing correspondence and presentations. Maintain awareness of strategic goals and organizational priorities to support informed decision-making.

Meeting & Event Coordination:

Organize and support large-scale meetings across the health system including logistics catering and materials preparation. Prepare and edit presentations and reports for senior leadership and board-level meetings. Track and manage agendas and follow-ups for 1:1 meetings with direct reports.

Operational Support: Must maintain the HR credit card including usage and reconciliation.

Prepare travel arrangements (flights hotels and cars) for HR staff on an as-needed basis. Develop and maintain systems for tracking deadlines requests and events. Coordinate travel and accommodations for the VP and other senior leaders as needed. Greet and assist visitors with professionalism and a customer service focus.

Internal Coordination: Collaborate with internal departments to ensure smooth communication and alignment with HR initiatives

Required Skills and Experience:

• Associates degree in Business Administration or related field
• Relevant experience will be considered in lieu of formal education.
• Minimum 10 years of experience as an Administrative or Executive Assistant or similar role with a strong background in human resources
• Strong written and verbal communication skills.
• High level of discretion and professionalism in handling confidential information.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Word Excel and PowerPoint.
• Ability to work independently and manage multiple priorities.
• Professional demeanor with strong interpersonal skills.

Preferred Skills and Experience:

• Bachelors degree preferred. Relevant experience will be considered in lieu of formal education.

Physical Requirements:

• Primarily office-based with occasional event support
• Minimal lifting (up to 10 pounds) and general office duties.

Location and Travel Requirements:

• Onsite - 767 Warren Road

Pay Disclosure

• $65000.00 to 80000.00 per year

Cayuga Health System and its affiliates are committed to treating all patients providers staff and volunteers equitably and with dignity ensuring the highest levels of safety care and respect and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access equitable care and positive health outcomes for all.

We are proud to be an Equal Employment Opportunity employer supporting the growth and health of our employees and community by embracing the rich diversity needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race religion color national origin gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as a protected veteran status as an individual with a disability or other applicable protected characteristics.

If you require reasonable accommodation to complete a job application pre-employment testing a job interview or to otherwise participate in the hiring process please contact the Cayuga Health Talent Acquisition team at .