Administrative Technician

Under the supervision of the Director of Fire & EMS Programs the Administrative Technician will assist in the daytoday operations and special needs of the Fire & EMS Program office relieve the director of routine administrative detail monitor and maintain financial statements and reports for the office utilize the Districts integrated software and perform a wide variety of specialized and responsible secretarial duties.

This position is assigned to the Hanford Campus Full-Time 12-month position.

Monday Friday 7:45 am 4:45 pm.

Initial placement is at $59093

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer general education career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission and who have a passion for student success.

Job duties of the Administrative Technician include:

• Prepare correspondence and memoranda independently and from oral instructions.
• Prepare and edit a wide variety of materials such as correspondence reports forms applications flyers brochures memoranda and other documents.
• Coordinate communication between administrator and staff students the public advisory/committee boards or other District or campus officials; obtain and provide information coordinate activities and resolve issues.
• Greet office visitors and initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; take messages as necessary.
• Maintain a variety of records logs and files including information of a confidential nature; maintain confidentiality of information and records.
• Compile information and data for reports and assist in the preparation of reports as required.
• Review check correct and compile a variety of information; verify data for accuracy completeness and compliance with established procedures; input and retrieve data in computer systems as required.
• Schedule meetings conferences and appointments for assigned administrator; maintain administrators calendar.
• Prepare agenda items for meetings as required; take and transcribe minutes and distribute to appropriate personnel as required; maintain records for meetings as required.
• Receive open and route mail; order issue and maintain department supplies forms and equipment.
• Coordinate communication and activities with other educational institutions.
• Operate a variety of office equipment such as typewriters computer terminals and calculators.
• Prepare checks invoices purchase orders and related documents; distribute as appropriate.
• Provide a system for the proper collection and accountability of donations received; verify funds and receipts and reconcile funds.
• Reconcile account balances of bank statements; prepare and deliver deposits; reconcile monthly statements from vendors to verify invoices billed have been received and submitted for payment.
• Maintain separate books and financial statements for various District funds; balance check and correct irregularities.
• Prepare a variety of materials such as checks purchase orders requisition and reports as required.
• Resolve problems and discrepancies related to assigned accounting functions; provide information and assistance regarding accounting related matters to departments scholarship office and foundation board.
• Receive and record monies as required.
• Process prepare and file a variety of documents forms letters credit memos and receipts.
• Utilize the Districts integrated software in performing the required duties of the position.
• Assist in all aspects of special events in area of assignment.
• Perform related duties as assigned.

Minimum Qualifications(Education & Experience):

Any combination equivalent to:

• Two years of college-level course work and
• Two years experience in preparation and maintenance of financial records and reports: increasingly responsible secretarial experience.
• An additional year of experience maybe submitted for a year of education or vice versa.

Environment

• Office environment.
• Possible additional Evening & Weekend hours for special events.

Physical Abilities

• Ability to communicate with students/employees/public.
• Ability to read documents.
• Ability to sit and stand for extended period of time.
• Ability to reach in all directions.
• Ability to lift moderately heavy objects.
• Ability to operate a computer and office equipment

Knowledge of:

• Accounting practices and procedures.
• Financial and statistical record-keeping techniques.
• Spreadsheet software.
• Bookkeeping software.
• Desktop publishing software.
• Modern office practices operations policies and objectives.
• Oral and written communication skills.
• Interpersonal skills using tact patience and courtesy.

Ability to:

• Prepare and maintain moderately complex financial statements and reports.
• Operate standard office machines.
• Make arithmetic calculations quickly and accurately.
• Work independently with little direction.
• Establish and maintain effective working relationships with others.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Communicate effectively both orally and in writing.
• Work confidentially with discretion.
• Make arrangements for meetings and special events.
• Maintain a variety of files records and logs.
• Work efficiently with many interruptions.
• Plan and organize work.

To be considered applicants must submit ALLof the following required material before or by the filing deadline:

• An online job application.
• Letter of interest which addresses how the applicants experience and/or education enables him/her to be able to perform the job duties.
• Resume
• Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment. Note: Applicants who have completed college or university course work at an institution outside of the United States that is not a post-secondary institution accredited by an accreditation agency recognized by either the US Department of Education or the Council on Higher Education Accreditation (CHEA) must obtain a complete evaluation of foreign transcripts degrees and other relevant documents by either NACES or AICE.

Recruitment Analyst: Nancy Yanes at or

The Sequoias Community College District is an equal employment opportunity employer committed to prohibiting unlawful discrimination harassment including sexual harassment intimidation and bullying based on actual or perceived race color ethnicity national origin immigration status ancestry age (40 and above) religious creed religion political belief or affiliation gender gender identity gender expression genetic information mental or physical disability sex sexual orientation marital status pregnancy or parental status childbirth breastfeeding/lactation status medical condition military and veteran status or association with a person or a group with one or more of these actual or perceived characteristics.

College of the Sequoias does not sponsor H-1B Visas