Office Specialist Opt. 2 (Ump)
Office Specialist Opt. 2 (Ump)
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$ 4414 - 5926
1 Vacancy
Job Description
Job Requisition ID:47357
Position Title:Office Specialist Opt. 2
Working Title:Office Specialist Opt. 2 FOIA Program Specialist.
Closing Date: 06/26/2025
Agency:Illinois State Police
Class Title:OFFICE SPECIALIST - 30080
Skill Option:Keyboarding - Clerical - UMP Certificate
Bilingual Option:None
Salary: Anticipated Starting Salary (Effective July 1 2025 $4414 monthly)Full Range $4414 -$5926 monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC028
Merit Comp Code:
- Please upload a copy of your official/unoffical transcripts for all degrees earned and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
- Note: The Illinois State Policemust verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
- Answer all questions thoroughly- DO NOT STATE SEE RESUME
- This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
- All applicants who want to be considered for this positionMUSTapply electronically through thewebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
- Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number47357
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The FOIA Program Specialist for the Office of the Director-Legal Bureau receives responses to Freedom of Information Act (FOIA) requests from ISP employees as requested by the FOIA the documents for compliance with FOIA looking for exempt provisions and making redactions to documents as rules regulations and procedures as well as ISP the release of information where necessary ensuring compliance with state law as well as applicable privacy rights. Provides guidance and training to assigned immediate supervisor regarding additional training other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity Service and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Essential Functions
- Serves as the FOIA Program Specialist regarding Freedom of Information Act (FOIA) issues performing complex and specializedtechnical and paraprofessional functions for the Illinois State Police (ISP) Legal Office.
- Serves as an ISP FOIA liaison with the Office of the Attorney General; various circuit clerks offices andISP employees.
- Serves as a Training Coordinator for the FOIA unit.
- Provides general office management and support services to the Legal Office.
- Performs other duties as required or assigned which are reasonably within the scope of theduties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to two years of secretarial/businesscollege and one year of office experience or completion of high school and three years of officeexperience or three yearsofindependentbusinessexperience.
- Requires ability to type at a minimum of 30 words per minute.
- Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certification of proficiency in lieu of the stated requirement for this classification.
Preferred Qualifications
- Prefers one (1) year of experience applying the principals of FOIA in a law enforcement environment.
- Prefers two (2)years of experience applying the principals of FOIA.
- Prefers two (2)years of experience providing administrative and/or clerical support in a law enforcement environment.
- Prefers three (3) years of experience writing in a business or professional environment.
- Prefers three (3) years of experience utilizing Microsoft Office products including but not limited to Access.
- Prefers experience with answering phones and/or email in a business or professional environment.
- Prefers extensive knowledge of composition grammar spelling and punctuation.
- Prefers ability to follow oral and written instructions.
Conditions of Employment
- Successfully pass background investigation
- Successfully pass drug screen
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.
Benefits Package
The Illinois State Police offers a robust benefit package including:
- Flexible work schedules in many program areas
- Health life vision and dental insurance.
- 12 weeks paid maternity/paternity leave.
- Pension Plan
- Deferred Compensation and other pre-tax benefit programs.
- Employees earn twelve (12) paid sick days annually.
- Ten to twenty-five (10-25) paid vacation days based on years of service.
- Employees earn three (3) paid personal days pro-rated based on start date.
- Thirteen-Fourteen (13-14) paid state holidays annually.
Work Hours: Monday-Friday 8:30a-5:00p
Work Location: 801 S 7th St Springfield IL 62703-2487
Agency Contact:
Posting Group: Office & Administrative Support
This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on theUpward Mobility Programlink or for specific title information atUMP Titles.To utilize upward mobility contractual rights for this position employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
- Use the Apply button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in you will be prompted to do so.
- State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
- Non-State employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
- If you have questions about how to apply please see the following resources:
- State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
- Non-State employees: click Application Procedures in the footer of every page of the website.
- The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
