Amendments Specialist (Administrative Specialist 1)
Amendments Specialist (Administrative Specialist 1)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Initial Posting Date:
06/17/2025Application Deadline:
06/24/2025Agency:
Oregon Health AuthoritySalary Range:
$3705 - $5066Position Type:
EmployeePosition Title:
Amendments Specialist (Administrative Specialist 1)Job Description:
Opportunity Awaits Apply Today! - Amendments Specialist (Administrative Specialist 1)
The Oregon Health Authority (OHA) Public Health Division (PHD) Center for Vital Statistics is currently accepting applications for the position of Amendments Specialist. This position involves coordinating administrative tasks associated with processing amendments to vital records and delivering direct customer service related to the Amendments program.
What will you do
As an Amendments Specialist you will perform the following duties:
Process amendments to vital records in compliance with established laws policies and procedures.
Screen and review requests submitted applications and documentation for amending vital records for completeness and compliance within established criteria. Review existing records and databases for supporting evidence.
Approve or reject amendment applications.
Amend and update vital records in database and original records.
Resolve discrepancies and incomplete applications by requesting additional information from applicant in cases where applications and documentation do not meet law and amendment cant be completed.
Communicate with the public attorneys community partners colleagues and employees of other government agencies via email phone and letter.
Prepare and send formal agency denial letter outlining reasons on denying records explaining pertinent laws and providing information on court judgment process.
Organize track and file all documentation related to specific amendments for archival storage.
Answer questions related to amending vital records from customers staff county vital records offices and other partners.
Provide backup support for others on the Vital Records team.
For a full review of the position description pleaseclick here.
If this opportunity aligns with your strengths background and commitment to fostering inclusivity we encourage you to apply! At the Oregon Health Authority (OHA) we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger more equitable future for all.
What We Are Looking For
Minimum Qualifications: These qualifications must be visible in your application for consideration.
Two years of secretarial or basic administrative support experience that includes records processing generating documents and gathering and sorting data. OR
An associate degree in general office occupations and one year of experience with records processing generating documents and gathering and sorting data. OR
An equivalent combination of education and experience.
Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these please let us know in your application.
Experience in reviewing learning and explaining complex procedures rules and laws.
Experience in analyzing and reviewing applications and documents to ensure compliance with specific requirements.
Experience in data collection database creation report generation correspondence management and form development.
Experience in using Microsoft Word and Excel.
Experience in written and verbal communication with a diverse range of stakeholders including customers government agencies data providers and county partners.
Experience working under pressure in a fast-paced high-volume work environment.
Experience creating promoting welcoming and maintaining a culturally competent and diverse work environment.
Application Guidance
How to Apply: Submission Requirements - At the time of application ensure the work history in your applicant profile is up to date and attach a current copy of your resume (required) cover letter (required) and answer all supplemental questions.
Applications submitted without a resume and cover letter will not be considered.
External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.
Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.
After You Apply:
Before the job announcement closes log in to your Workday account to check for pending tasks under My Applications and complete them.
Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
We value our veterans! To ensure the security of your information kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans preference documentation in the Resume/CV field of your application.
Reminders:
Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills including attention to detail spelling and grammar. For more tips and guidance check out What you need to know to get the job!
This announcement is for one (1) full-time permanent represented by a union- SEIU Human Services Administrative Specialist 1 position based in Portland Oregon.
This is an in-office position. Please check SECTION 4. WORKING CONDITIONS of the position description linked above to review more details regarding the details surrounding the working conditions.
On-Site Parking Notice: Please be advised that there is no complimentary on-site parking available for employees at the Portland State Office Building. However there are multiple paid parking options in the vicinity of the building.
Please download and save a copy of this job announcement and linked position description as it is not available after the application deadline. For questions about the announcement or if you require an alternate format to apply please contact the Recruiter Aimee Buchholz at: .
Benefits of Joining Our Team
We offer a workplace that balances productivity with enjoyment;promote an atmosphere of mutual respect dedication and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If youre driven by the passion to do something meaningful that changes lives the Oregon Health Authorityis the place for you. We also offer a competitive benefits package including:
Optional life insurance short-term disability long-term disability deferred compensation savings program and flexible spending accounts for health care and childcare expenses.
Possible eligibility for the Public Service Loan Forgiveness Program.
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
Training opportunities that will help grow your career with the State of Oregon.
Additional Details
Employment is contingent upon a criminal records check and a driving records check that meets OHA criteria at the time of hire and throughout employment.
The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
Agency does not offer visa sponsorship. Within three days of hire applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future you will not meet Agency employment eligibility standards.
Helpful Links & Resources
How to Set Job Alerts Workday Applicant FAQ Oregon Health Authority Facebook Instagram LinkedIn Veterans Resources
The Oregon Health Authority is an affirmative action and equal opportunity employer committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected classincluding race sex veteran status disability age color religion national origin marital status or sexual orientationand we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education experience and training as it relates to the position.
OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
