Project Coordinator
Project Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Key Responsibilities
- Keep track of attendance records monitor lateness/absence/manual miss punches etc
- Perform general office duties inclusive of but not limited to filing answering telephone(s) mail distribution and composing correspondence
- Update shifts times/altering expected times prior to shift commencements to reduce missed punches
- Ensure exception reports are completed when required and filled out completely including signatures from the employee and department manager
- Ensure weekly OT report is received completed and signed by manager
- Coordinate with payroll department for any missing forms
- Compare data entry with source documents in verification format to detect errors and correct as needed
- Enter fuel tickets into the application(s) daily to maintain established deadlines
- Input inventories receipts and transfers daily
- Perform analysis of (loss/again) in the system daily
- Responsible for reconciling daily book inventories by individual supplier
- Validates monthly closing reports to ensure that monthly summaries add up to daily totals
- Maintain all base fueling billing through Accounts Payable
- Monitor station supply levels and order as necessary
- Validates monthly closing reports to ensure that monthly summaries add up to daily totals
- Organize arrange and enter document data in accordance with established procedures
- Build and maintain employee files per Menzies policies and procedures
- Any and all other task as requested by department managers or the General Manager
Safety Security and Compliance
All employees have a responsibility and duty whilst at work to:
- Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
- Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
- Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
- Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health safety or welfare reasons.
- Inform their manager / supervisor of any work situation equipment or activity that represents a serious or immediate danger to health and safety.
- Report any hazards near misses incidents accidents or dangerous occurrences to their manager / supervisor who will then follow the procedures contained in this manual.
- Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
- Fully understand the company health and safety policy.
- Attend training courses as may be arranged by the Company.
Qualifications
- Bachelors degree preferred. High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.
- Knowledge of Krons and UltiPro software
- Proficient in Microsoft Office programs to include Word Excel PowerPoint
- Proficient typing skills with a minimum 35 wpm
- Excellent leadership and people management skills
- Strong communication and interpersonal skills balanced with a high level of confidence to influence and present at all levels
- Interpersonal skills: Independence decisiveness and the ability to work accurately and independent of immediate support
- Able to influence engage and motivate at all levels
- Flexible determined to succeed and self-motivated
- All applicants must hold requisite employment authority to work in the USA
- Must be at least 18 years of age
- Must pass pre-employment drug screen
- Possess and maintain current valid Florida drivers license
- Ability to proficiently read write and speak English
- Able to remain calm under pressure
- Must pass FBI background check and obtain US Customs seal
- Must be available and flexible to work variable shifts including weekends and holidays
Knowledge Skills and Abilities
- Ability to learn quickly
- Ability to understand and carry out oral and written instructions and request clarification when needed
- Strong interpersonal skills
- Ability to work as part of a team
- Ability to build relationships
Required Experience:
IC
Employment Type
Full-Time
