Office Manager for the Office of Academic Affairs
Office Manager for the Office of Academic Affairs
Posted on :
20-06-2025
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1 Vacancy
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Job Description
Job Details
Dallas Campus - Dallas TX
Full Time Hourly Non Exempt
$40000.00 - $45000.00 Salary/year
On Campus
Job Posting Date(s)
07/19/2025
Description
Job Summary
This role provides comprehensive administrative support within the Office of Academic Affairs. Key responsibilities include coordinating faculty publication events managing marketing and scheduling overseeing part-time staff and supporting academic department administrative assistants. The position also involves maintaining faculty records assisting with onboarding graders and readers facilitating departmental training supporting commencement and other institutional events and managing general office operations such as supplies IT and facilities requests and calendar coordination.
Duties/Responsibilities
- Manage faculty publication promotional events
- Create and maintain publication event work orders
- Create and distribute marketing for each event
- Oversight of part-time staff within Academic Affairs.
- Prepare and send out the Academic Calendar
- Support academic department administrative assistants coordinate regular training events maintain admin Team and facilitate new administrative staff training.
- Assist in managing faculty adjunct visiting GTA reader and grader data for Academic Affairs
- Assist in maintaining faculty lists
- Complete administrative onboarding process of new graders and dissertation readers for Academic Affairs
- Create and maintain physical and digital files for faculty adjuncts and GTAs
- Support annual audit of Acad-Dean shared drive security.
- Assist in Commencement events; Chapel BBQ and Commencement Ceremony as needed.
- Assist in events hosted by the Office of Academic Affairs as needed
- Maintain the general email
- Scheduling academic affairs staff meetings and events.
- Order and manage supplies for the office
- Submit facilities and IT work requests as needed
- Assist with other administrative tasks as needed
Qualifications
- Must enjoy working with and interacting with others
- Strong written and verbal communication skills
- Able to communicate interdepartmentally
- Able to multi-task in a fast-paced environment
- Must have good organizational skillsand attention to details
- Must have computer experience and be familiar with Microsoft Office Suite
- Must have strong telephone skills
- Must be flexible
- Must have positive personality
- Must have good attendance and be punctual
- Must be able to handle confidential materials
Education and Experience
- Bachelors degree preferred.
- Familiarity with DTS
- Proficiency in Microsoft Office Suite including Word Excel Teams and Forms
- Typing: 60 words per minute
- Familiarity with database systems
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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