Opportunities: Secretary 2
Opportunities: Secretary 2
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Job Description
Competition # :46143
Department:Health and Wellness
Location:HALIFAX
Type of Employment:Temporary
Union Status:NSGEU - NSPG
Closing Date:24-Jun-25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians. Along with our partners including the Nova Scotia Health Authority and the IWK Health Centre were committed to continually improving our health care system. With a focus on collaborative primary health care continuing care improved supports for mental health and addictions digital health capital infrastructure and more the department is thinking differently about how to plan fund legislate and monitor to improve access and service delivery. To do this we need leaders at all levels of the organization who embrace a challenge and believe in their ability to make a difference.
The Benefit Program Division (BPD) division is nested under the Department Of Health and Wellness (DHW) and has been designated as a government mandated priority.
About Our Opportunity
As an administrative professional with BPD you will play an integral role in many division initiatives and operational requirements. . You will provide administrative support to the BPD Division reporting to the Director Pharmacare and Extended Health Benefits. You will work in a fast-paced environment that will require you to be very organized handle multiple tasks and keep our team on track. The BPD division has numerous programs involving many stakeholders service providers and beneficiaries across the province that we support and you will be responsible for ensuring a high degree of confidentiality and professionalism in all your work.
Primary Accountabilities
You will directly contribute to the success of the Benefit Programs Division by supporting the team in the following ways:
- Supporting the routine day-to-day operational management of the office of the division by serving as a resource for the Directors and staff;
- Preparing correspondence and providing a broad range of administrative organizational and secretarial support on a variety of complex and confidential matters;
- Managing coordinating and participating in the review of financial reports and supporting the financial transactions of the division including procurement grants contracts agreements invoices and journal vouchers;
- Contributing to the development of administrative process improvements/standards to meet the division standards;
- Arranging meetings teleconferences and web-based meetings including logistics preparation and dissemination of meeting materials (pre- and post-) and making travel arrangements for the Support staff as required all within government guidelines;
- Providing back-up support to the BPD administrative team;
- Ordering and tracking supplies and equipment troubleshooting maintenance of office equipment and supporting the onboarding of new employees to the division from interview support to making necessary arrangements to ensure desks and equipment are ordered and ready; and
- Completing other administrative duties as required.
Qualifications and Experience
To be successful within this role you will have at least a one (1) year business course supplemented by three (3) years of related secretarial experience. An equivalent combination of training and experience may be considered.
In addition to the above you thrive in a fast-paced team environment and are proficient at word processing spreadsheets and other standard computer applications such as Microsoft Word Excel Outlook and internet use. You demonstrate the ability to multi-task prioritize your work and are skilled with managing electronic filing systems. You are a team player with strong interpersonal skills as well as sensitive to the needs of clients and displaying tact sound judgement and exercising discretion and confidentiality. Effective verbal and written communication skills strong organizational skills and the ability to work independently are also essential for this role. Your knowledge of government policies processes and procedures as well as familiarity with Pharmacare Programs would be considered assets.
We will assess the above qualifications and competencies using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.
Equivalency
An equivalent combination of training education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Working Conditions
Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies equipment and files. You will have daily contact with the public various Government Departments as well as other local Agencies and Institutions.
Additional Information
This is a Temporary employment opportunity with an anticipated end date of December 18 2025. The appointment status (term temporary or casual) is dependent on the start date of the successful candidate.
What We Offer
- Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued respected connected and tuned in. We have forward-thinking policies and strategies.
- countless career paths.
- Department Specific Flexible working schedules.
Pay Grade: CL 18
Salary Range: $1684.00- $1884.17Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Employment Type
Full-Time
