Personal and Branch Assistant
Personal and Branch Assistant
Posted on :
20-06-2025
Employer Active
1 Vacancy
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Job Description
Description
Your part of the deal:
In this role you will support a high-level manager who leads several major functions and support the ESA Local Management Team. You will perform a wide range of administrative and general support duties of a highly responsible and confidential nature. The role holds cross-divisional complexity and diverse contacts with board members top positions at regulator side and CEOs of banks and other companies.
The role:
- Schedule appointments and arrange meetings conferences and travel
- Take care about event preparation (contact with suppliers contract preparation legal checks) communication (event enrolment posters emails etc.) participation in the event on-site to supervise organization purchase of gifts and other commodities necessary for event organization payment management post event activities (SharePoint post feedback sessions to improve next events)
- Participate in initiatives aimed at promoting the branch its positive vibe and potential both within the Euroclear Group and outside
- Organize and expedite flow of work through supervisors office and initiate any follow-up action
- Facilitate communication with different individuals and departments
- Receive and screen telephone calls letters and visitors answering routine questions
- Organize and maintain files of supervisors correspondence and records following up on pending matters
- Draft correspondence and memoranda for managers signature
- Prepare reports gathering summarizing and analyzing data
- Prepare correspondence reports and presentations
- Organize and prepares complex documents requiring the integration of multiple office technology and software applications
- May assign and oversee work of others
Your Profile:
- You have a proven track record in a similar position
- You have excellent written and verbal fluency in English and Polish
- You are willing to learn and to understand the organizations operations procedures and people
- You have strong sense of risk awareness in handling sensitive data
- You have advanced Microsoft Office skills
- You are precise and detail-oriented
- You are self-confident and open-minded
- You are organized and able to set up priorities in daily work
- You hold a University Degree
Employment Type
Full Time
Key Skills
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