Accounts Assistant - Payables & Receivables
Accounts Assistant - Payables & Receivables
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Job Description
Location - Eccleston Chester
Hours - Full time (hybrid working)
Contract type - Permanent
Main purpose of role
- To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines
- To provide support to the Purchase to Pay and Expenses Manager and other team members
- To perform other accounting and clerical duties as requested by the Purchase to Pay and Expenses Manager
- To be an active member of the Finance team
Key responsibilities
Purchase Ledger
- Daily processing of invoices on to the system and review of documents to ensure images are correct and the quality is in accordance with HMRC requirements
- Process 350 - 400 purchase invoices per week
- Ensure all non-PO invoices are coded correctly in line with agreed coding guidelines
- Match invoices to purchase orders
- Ensure all invoices are appropriately authorised either electronically or manually in accordance with the agreed approvals matrix
- Constantly review and manage Purchase Ledger workflow tasks
- Ensure the treatment of VAT is correct to reduce potential adjustments to the VAT return
- Ensure invoices are correctly processed in relation to the Construction Industry Scheme (CIS)
- Prepare the monthly CIS return review to ensure accurate recording of CIS tax deducted from each contractor and submit the monthly CIS return in accordance with HMRC deadlines
- Reconcile supplier statements to Qube Purchase Ledger system every month
- Use Purchase ledger KPI Dashboard to identify areas for focus and improvement
- Deal with suppliers and staff re. purchase order invoice and payment queries in a timely and professional manner
- Process weekly BACS payment runs in accordance with agreed timetables
- Adhere to Purchase Ledger control procedures
- Create new supplier accounts after conducting all necessary verification checks ensuring the agreed timescale is adhered to
- Review and follow up debit balances to clear within agreed timelines
- Export weekly transaction data from Concur expenses system for review code correction and upload into Qube
Accounts Receivable
- Assist with the production and distribution of weekly invoices
- Assist with the production and distribution of statements to debtors
- Assist with the review of receipt settlements to ensure the accuracy of debtor reports
Systems
- Confident systems user preferably with experience of using various P2P/ERP systems.
- Assist with the review and maintenance of the Purchase Ledger user guide
- Assist with KPI reporting and Purchase Ledger housekeeping tasks
- Assist with user system queries and new user training
- SAP Concur expenses management system
Other requirements
- To continuously develop and improve
- To attend training meetings and events as required by the organisation
- To comply with company policy and best practise in security legal and regulatory compliance
- To perform duties within the relevant legislation and be familiar with the terms of all legislation relevant to the role
- To ensure H&S responsibilities are fulfilled including:
- To have responsibility for personal safety and the safety of others
- To ensure that all H&S responsibilities are fulfilled and that safety and welfare is maintained
- Plan enough time for work to be done in a healthy and safe way
- To assume delegated authority to take evasive/proactive action where appropriate to prevent a potential situation escalating to an accident or health and safety failure
- To complete any other duties as required
Essential skills and attributes:
Specific
- Extensive experience of working in a busy purchase ledger function.
- Professionalism discretion and confidentiality
- Attention to detail and dedication to producing quality error free work
- Efficient and organised in approach
- Proactive in keeping managers and colleagues updated and making them aware of any issues
- Strong interpersonal skills to facilitate good working relationships with colleagues around the business
- Reliable with strong work ethic
- Proficient with Microsoft applications including Teams Sharepoint Outlook Word and Excel
- Basic bookkeeping knowledge would also be preferable
- Experience of Accounts Receivable processes would be extremely beneficial
- A full UK driving licence
To apply for this job please click on Apply.
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Employment Type
Full-Time
Key Skills
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