Program Specialist (0096672)
Program Specialist (0096672)
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Job Description
Description
Title: Program Specialist
Position Number:
Hiring Unit:College of Social Sciences - School of Communication & Information
Location: Manoa
Date Posted:June 17 2025
Closing Date:July 2 2025
Band:ASalary:salary schedules and placement information
Full Time/Part Time:Full Time
Month: 11-monthTemporary/Permanent:Permanent
Duties and Responsibilities
- *Provides administrative support services to the School of Communication and Information (SCI) and SCI Chair in a wide range of matters ensuring the smooth running of the school.
- *Manages daily operations of the school office serving as the principal liaison for the school to UH offices and entities. Evaluates prioritizes and recommends appropriate information for dissemination to school faculty staff students and alumni.
- *Develops organizes and maintains paper electronic and confidential files for the school including personnel student records course documents inventory and maintenance contracts.
- *Works with the Colleges Shared Services team and provides school-level budget fiscal and human resources support.
- *Assists the SCI Chair with the administrative processes for school personnel actions including leave requests the maintenance of the schools lecturer pool list and the coordination of appointment letters for lecturers and graduate assistants.
- *Assists with the administrative processes for fiscal documents for the school such as coordinating purchases researching items soliciting bids if necessary travel documents reimbursements inventory etc.
- *Works with the SCI Chair on the process of faculty promotion and tenure and monitors status of faculty contract renewals and periodic reviews.
- *Recruits supervises and trains student assistants.
- *Assists with scholarship programs of the SCI; monitors availability of funds publicizes available awards and winners coordinates review of applications ensures delivery of awards and updates donors about scholarships awarded.
- *Processes procurement and payment activities for UHF accounts including scholarships fellowships student awards and research grants through UHF.
- *Assists with the planning and coordination of the SCI events and other academic activities.
- *Assists the SCI Chair with academic responsibilities including coordinating textbook orders.
- *Assists the SCI Chair with special projects aligned with college- and university-wide program mission or objectives.
- *Coordinates parking and parking passes for SCI.
- Other duties as assigned.
*Denotes essential functions
Minimum Qualifications
- Possession of a baccalaureate degree in business administration education arts and sciences or related field and 0 year(s) of progressively responsible professional experience with responsibilities for administrative support and/or program management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
- Functional knowledge of principles practices and techniques in the area of administrative support and/or program management demonstrated by knowledge understanding and ability to apply concepts terminology.
- Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with administrative program support.
- Demonstrated ability to recognize problems identify possible causes and resolve the full range of problems that may commonly occur in the area of administrative program support.
- Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
- Demonstrated ability to operate a personal computer apply word processing software access and maintain digital documents spreadsheet software.
- Demonstrated ability to successfully manage prioritize and complete multiple tasks with competing deadlines.
- Demonstrated ability to work independently as well as with a team.
- Demonstrated ability to follow oral and written instructions.
Desirable Qualifications
-baccalaureate professional work experience in business management and/or administrative and program support.
in providing administrative support in a higher education setting.
with UH RCUH and UHF fiscal and personnel policies and procedures.
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
- Cover letter indicating how you satisfy the minimum and desirable qualifications.
- Resume.
- Names and contact information of three professional references and
- Official transcripts (copies accepted; however official transcript will be required upon hire)
Note: If you have not applied for a position before using NeoGov you will need to create an account.
Inquiries:
Angie Hamilton-Lowe
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
