Administrative Assistant

SmithGroup is an integrated design firm with a reputation for cultivating a top-ranked culture while pioneering award-winning innovative design solutions. We blend research data and technology with ingenuity and a creative spirit to deliver resilient inclusive spaces that solve our clients greatest challenges. Our teams create exceptional design solutions for healthcare science and technology workplace mixed use higher education cultural waterfront parks and open spaces and urban environments. We are looking for passionate problem solvers who want to elevate design push boundaries and create a more resilient future.

The Phoenixoffice of SmithGroupis looking for aAdministrative Assistantto join our team.

Working with us you will:

• Provide administrative support including typing editing and formatting documents correspondence reports maintaining records and files; updating mailing and phone lists; faxing and photocopying; data entry travel arrangements and expense reports. etc.
• Assist with sorting screening and distributing incoming and outgoing mail.
• Assist with maintaining studio calendars.
• Assist with studio project work as needed including formatting specification documents and project information management.
• Lead tutorial/WebEx with outside project team members on the use of the project information management software.
• Assist with coordinating and setup of meetings and lunch and learns.
• Assist with maintaining office and kitchen supplies inventory.
• Cover receptionists duties as needed.
• Prepare for and engage in orientation with new studio members.

An ideal candidate has:

• 3 to 5 years of professional administrative support experience. Experience working in the A/E or construction industry preferred.
• High school diploma or GED required; Associate degree preferred.
• Experience with RFIs Submittals and AIA documents preferred.
• Excellent communication skills the ability to collaborate and work effectively in a team environment as well as work independently under limited supervision.
• Strong Word Excel and PowerPoint skills required. Project management software experience beneficial.
• Strong organizational verbal and written communication skills.
• Excellent customer service skills dealing with both internal and external customers is required.

At SmithGroup we are committed to helping our staff thrive with great projects and time to unwind. We offer flexible scheduling a hybrid work environment 3 weeks of PTO within your first year of employment with the option of purchasing additional time off 8 paid federal holidays plus 15 extra Fridays off! Our benefits plan includes medical dental and vision coverage wellbeing resources paid parental leave a flex spending account and voluntary insurance options. We invest in your future through our 401(k) program with employer matching tuition reimbursement program one-on-one career coaching and professional development opportunities. While we may ultimately pay more or less than a posted salary range at the time of posting the anticipated salary range for this position is $22.12 to $24.04 per hour. You are eligible to receive overtime pay for hours worked beyond 40 in a work week and a performance-based bonus each year. To be considered for this role please create a profile and apply!

Equal Opportunity Employer

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy genetic information disability status as a protected veteran or any other protected category under applicable federal state and local you require reasonable accommodation to complete this application interview or otherwise participate in the employee selection process please direct your inquiries to .