Administrative Assistant to Director of Guidance and Health Services

Description: Shawsheen Valley Technical High School is seeking a highly organized proactive and detail-oriented individual to join our team as an Administrative Assistant in the Guidance Department Office. The ideal candidate will play a vital role in supporting the efficient operation of the Guidance Department by serving as a key point of communication for students counselors parents/guardians faculty sending districts and community agencies. The ideal candidate will work collaboratively with another administrative assistant in the department to manage shared responsibilities and ensure smooth workflow accurate record-keeping and timely responses to requests. This is a school-year position for a total of 190 days per year with an 8-hour work-day from 7am 3pm. Qualifications:Strong organizational skills and ability to multitask in a fast-paced with student information systems particularly using Naviance including functionality related to surveys reports and college representative in Microsoft Office 365 (Word Excel Outlook etc.) and comfort with digital communication level of accuracy in data entry and to work independently prioritize tasks and manage multiple projects with minimal verbal and written communication skills; able to interact effectively with students families and professionalism discretion and ability to handle confidential information in compliance with experience in a school setting or related administrative role Responsibilities:Communication and processing of requests from students counselors parents/guardians faculty sending districts (middle and high schools) and community requests for information such as transcripts work permits graduation verifications enrollment status counselor appointments and forms related to insurance and social student records for transfer students including requesting and sending cumulative folders academic records and health documentation and updating student enrollment status in in the compilation of statistics and completion of data reports required by the Massachusetts Department of Elementary and Secondary Education (DESE).Managing daily office functions scheduling record-keeping and general correspondence as required by the Director of Guidance and Health the organization and execution of student support programming and events (e.g. college fairs career readiness events testing coordination etc.).Maintaining student records and assisting with student registration and withdrawal Naviance for managing student surveys generating reports tracking post-secondary planning and coordinating college representative all communications and records are handled in accordance with confidentiality laws and FERPA to work collaboratively with others including administrative assistants guidance staff and & Benefits Info: $44387 - $55433 per year commensurate with experience. Salary and benefits in accordance with the clerical Valley Technical High School in accordance with Title IX of the Education Amendments of 1972 does not discriminate on the basis of sex sexual orientation gender identity sex stereotypes sex characteristics marital status familial status pregnancy or pregnancy-related conditions and prohibits sex discrimination in any education program or activity that it operates as required by Title IX including in admission and employment. Individuals may report concerns or questions to the Title IX Coordinator. The Notice of

Required Experience:

Director