Administrative Assistant - Albany, NY

As an Administrative Assistant you will perform a variety of administrative tasks and activities in support of our New York Drivers Services and Vehicle Services (DSVS) project. The ideal candidate will have corporate office administration experience and thrive in a fast-paced environment.

General

• Assist and provide support for all office employees to ensure they have the necessary resources and supplies to fulfill their roles effectively.

• Assist and provide support to the FAST Project Managers and FAST Project Director for administrative and other project-related tasks. This may include scheduling meetings taking meeting notes compiling meeting minutes etc.

• Provide additional support to team members as needed. This may include completing miscellaneous tasks such as developing testing/training materials printing/collating project documents etc.

• Act as the main contact for vendors. Manage vendor relationships by completing payments in a timely manner coordinating event logistics and communicating any event changes.

• Assist with new hires relocation by providing housing suggestions assisting with residency permits granting access requests and onboarding based on project guidelines and procedures.

• Set up and maintain information filing systems.

• Track local accounts payable/receivable information and liaise with HQ.

Office

• Regularly monitor inventory and order supplies for the office accordingly.

• Organize office supplies/items and maintain general cleanliness in common spaces throughout the office. This may include the break room training spaces meeting rooms etc.

• Maintain and update the office phone list/roster.

• Prepare for meetings by ensuring adequate seating is available the technology needed is working properly and beverages/food are available if applicable.

Mail

• Handle general mail pick up and drop off by ensuring labels are prepared correctly.

• Prepare FedEx shipments and arrange for pick up or drop off including maintaining the FedEx mailing materials on site.

• Open and distribute incoming mail and emails to coordinate the flow of information internally and externally (as needed).

Special Events and Activities

• Coordinate and facilitate social outings and lunches as needed. This may include providing accurate directions to team members if the event is off-site offering accommodations for special dietary restrictions and preparing the event space.

• Coordinate community service and volunteer opportunities and communicate said opportunities to the project site members.

• Bachelors degree in Business/Public Administration Finance/Accounting Management Education Social Science or a field related to Office Management and Administration.
• Proficiency in Microsoft Office products including Word Excel and PowerPoint.
• Must possess strong typing skills with a minimum of 40 words/minute.
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to multi-task independently.
• Previous clerical experience (preferred).

• Throughout your career you will be rewarded through our merit-based pay structure 401(k) matching program and performance based bonuses.
• Our exceptional benefits package includes coverage for FASTies and their families. Health dental and vision insurance are 100% employer-paid providing the peace of mind of top coverage without financial burden.
• Sabbatical program known as the FAST Pause. This program provides you with a month of paid leave to pursue your passions and recharge in any way you would like.
• We provide paid parental leave.
• We provide paid holidays as well as vacation and sick time.
• Our gift matching program matches annual volunteer hours or monetary donations.
• Team-building activities are offered throughout the year.
• Make a difference by driving meaningful and positive change in government agencies.

• #YFAST
• Our Clients
• Our Solutions

FAST is an equal opportunity employer.

Voluntary Self-Identification Information is requested for U.S. applicants during the application process.

Salary to be determined by the education experience knowledge skills abilities and location of the applicant.

Fast Enterprises is committed to the full inclusion of all qualified individuals. As part of this commitment Fast Enterprises will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed please contact.