ESL Administrative Assistant, 12 months

JOB SUMMARY

To assist in achieving the school systems goal of excellent curriculum and instructional practices for optimum student achievement in maintaining the smooth and efficient operation of the office.

ESSENTIAL JOB FUNCTIONS:

The minimum performance expectations include but are not limited to the following functions/tasks:

• • assist with enrollment requirements;
  • assist with the coordination and record keeping of screening of newly enrolled ESL students;
  • enter newly enrolled ELs into PowerSchool and ELLevation;
  • maintain the enrollment spreadsheet and share updates with school attendance clerks and the ESL Curriculum Specialist;
  • oversee Semi-Annually Opt Out Monitoring and Quarterly Formerly EL (FEL) Monitoring;
  • assist with student transfer records to and outside of CCPS;
  • maintain monthly ESL enrollment records;
  • complete and monitor data entry for ELs (AIMSweb ACCESS for ELLs Corrective Reading etc.)
  • oversee and maintain instructional subscriptions specifically for the ESL program;
  • maintain ESL instructional inventory;
  • collaborate with school staff as directed by the ESL Compliance Specialist or the ESL Curriculum Specialist;
  • perform other tasks as related to the position as assigned; and
  • assist with the preparation of professional developments and meetings.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or equivalent;
• Associates degree preferred;
• Microsoft Office Specialist Certification preferred;
• Or equivalent training education and/or experience.

KNOWLEDGE SKILLS AND ABILITIES:

• Excellent verbal and written communication skills
• Ability to work with accuracy and efficiency processing large volumes of data with little supervision.
• Flexible extremely detail and multi-task oriented in the performance of data entry research working on spreadsheets and databases and other clerical duties required.
• Ability to type 40 wpm.
• Ability to maintain good working relationships with all employees and the public.
• Ability to communicate openly and effectively with students parents community patrons staff and administration as a positive representative of Culpeper County School system.

SPECIAL REQUIREMENTS:

• Must pass assessment required by Culpeper County Public Schools.

PHYSICAL DEMANDS:

Work is typically performed in the central office and throughout the division: frequent walking standing stooping lifting up to approximately 40 pounds and occasional lifting of equipment weighing up to approximately 50 pounds may be required. Other limited physical activities are required. Travel to schools throughout the division and central office is required. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data determining the accuracy and thoroughness of work and observing general surroundings and activities.

WORK ENVIRONMENT:

Work environment exposes the employee to inside and outside environmental conditions. Regular contact with staff members administrators and parents is required. Contact with parents by phone and in person is necessary. Timely and regular attendance is an expectation of performance for all CCPS employees. To ensure adequate staffing positive employee morale and to meet expected productivity standards throughout the organization employees will be held accountable for adhering to their workplace schedule.

EVALUATION:

The supervisor will evaluate performance on the ability and effectiveness in carrying out the above responsibilities.