Operations Staff Assistant
Operations Staff Assistant
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Job Description
Title: Operations Staff Assistant
State Role Title: Admin Assistant
Hiring Range: $45000 - $55000
Pay Band: 4
Agency: Div of Legislative Services
Location:General Assembly Bldg
Agency Website: Type: General Public - G
Job Duties
- Compile compose edit produce and distribute a variety of documents including detailed memos e-mails correspondence reports speeches presentations and other communications as requested or under the supervision of assigned Division staff.
- Draft and mail correspondence as requested.
- Operate copy machines scanners postage machines and other equipment as required to complete performance of tasks.
- Schedule and organize meetings.
- Assist in the maintenance of office equipment.
- Keep track of supply inventory for assigned section and ordering needed supplies through the Divisions Program Administrator
- Serve as back up coverage for the Divisions front desk area. Performance functions include:
- Greet and welcome guests and visitors as soon as they arrive at the Division.
- Direct visitors to the correct meeting staff or summon appropriate staff to the front desk to escort visitors to the staff members office or other appropriate meeting site.
- Ensure reception area is tidy and presentable with all necessary stationery and any other material offered to the public by the Divisions.
- Provide basic and accurate information in-person and via telephone and email.
- Maintaining records related to meetings of assigned standing committees joint subcommittees and other entities of the General Assembly General Assembly.
- Additional tasks as assigned.
Minimum Qualifications
- Strong organizational and administrative skills.
- Excellent communication skills both written and verbal.
- Proficiency in Microsoft Office and data management software.
- Detail-oriented with strong analytical and problem-solving skills.
- Ability to multitask.
Additional Considerations
To be considered for this position you must submit your resume and cover letter.
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
Contact Information
Name: Eleni Georgiou
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Required Experience:
Staff IC
Employment Type
Full-Time
