Management Assistant
Management Assistant
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Job Description
Together we are Trusted to Serve Scotland.
Our leaders are pretty self-sufficient but in some cases it makes sense for them to have a right-hand person who can lighten the load manage their schedule and make their work life run more smoothly.
Were looking for a Management Assistant to join us to provide support to two of our General Managers of Alliance Management as well as supporting their Business Managers. Together they run a very busy team that is focused on delivering major projects through to completion all over Scotland as part of the wider Capital Investment team as well as preparing Scottish Water for the next transitionary business period. These services are delivered by a highly skilled team of over 50 people across a number of office locations throughout Scotland.
What youll do
There are some administrative duties. Youd be overseeing mailboxes managing calendars arranging meetings booking venues coordinating travel arrangements gathering and reviewing performance information preparing Powerpoint slides updating Sharepoint sites handling expenses and all the things youd expect. Youll be on hand in providing support on projects and make sure agreed actions are completed and time isnt wasted. You can expect to be pulling reports handling information requests or collating information for the team.
This is more than simply a PA role though. We want you to take on and lead our Employee Experience Plan that covers all aspects of sustaining the motivation and wellbeing of our employees as we embark on a significant period of change over the coming years. Our Management Assistants also often play a big role in designing and coordinating events often working together with their counterparts from around the business.
And expect to play a big part in terms of internal communications within your part of the business being able to relay key messages to and from the wider team.
What youll need
Youll have some experience in an administrative role ideally as a team administrator or personal assistant (PA) with the ability to adapt your style to work with a variety of leaders.
A whizz on Microsoft Office youll also be comfortable with learning other software packages e.g. so you can raise POs or submit expenses.
Youll be a friendly and approachable person who loves to help. Youll be really organised and quickly be able to get to grips with your teams key priorities.
Youre not someone who passively waits for instructions. You like to keep tabs on things and make sure everything is ticking along the way it should. And youre no soft touch youll be quite comfortable pushing back and saying no if a request is unreasonable.
Character is important to us. Across the whole of Scottish Water we look for people who are Bold Responsible Inspiring and Caring. (And you can expect these characteristics to make an appearance in your interview with us)
Whereas this role might suite someone with relevant business experience it may also suite a graduate looking to take their first progressive steps into the business world.
Looking out for you
While the work we do is important we know its not the only thing that matters. Thats why we make sure you have everything you need to find a good work-life balance.
This is a full time (35 hours per week) role and the working hours are Monday to Friday from 9.00 am until 5.00 pm. However we are also happy to look at alternative working patterns and a degree of flexibility is required.
Youll get plenty of time to recharge with 38 days of holiday every year (including public holidays). And you can even buy five more if you need a little extra time. You can also take paid time off to volunteer in your community 2 days per year.
When it comes to major life events we have family-friendly policies around adoption maternity and parental leave. And for the everyday We embrace flexible working.
For your future theres our pension (the know-what-youll-get-when-you-retire kind) as well as life assurance.
As for some nice extras You can expect an annual company bonus. Not to mention access to SW Splash handy rewards that can save you money on holidays bills and shopping.
The not-so-small print
This role will be a Grade 3. If youre new to Scottish Water youll join us on a starting salary of 25980. Performance-driven pay progression would then allow you to move through the range to a maximum of 30000.
We welcome applications from all over Scotland; however you will need to be prepared to travel to our Glasgow (Stepps) office when required (typically two days a week).
If youre interested in this role or know someone else who might be - well be accepting applications until midnight on Friday 4th July 2025.
All new Scottish Water employees are required to complete pre-employment security checks before they can start work.
A few final things worth knowing
Research shows that some people avoid applying for jobs unless they can meet every single criteria. If youre interested in this job but dont tick all the boxes apply anyway! We hardly ever hire people who can do every part of a job from Day One. Everyone has a learning curve. So dont rule yourself out!
Let us know if there are any changes we can make to our recruitment process to help you perform at your best. Lots of our people have disabilities or neurodiverse conditions (including some of our recruiters!). Were also aware that some people might be experiencing temporary challenges because of life events like menopause. Were very used to making adjustments so please dont be afraid to ask.
As part of our commitment to developing a flourishing Scotland its important that all our employees are Scottish taxpayers. If you join us your home address will need to be in Scotland. If you dont already live here youll need to commit to moving here within your first three months.
Finally (finally!) candidates who havent submitted an application in the last 12 months will have their records removed from our recruitment database. You wont need to do anything. Your data will be automatically deleted.
Employment Type
Full-Time
