10-Month Secretary
10-Month Secretary
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Job Description
Stoneham Public Schools
Central MiddleSchool Secretary
Location: Stoneham High School-101 CentralStreet Stoneham
Reports to:High School Principal and Assistant Principal
The purpose of this position is to provide support to the middleschool main office and the middle school assistant principal.The secretary provides a high level of secretarial administrative and operational support to the main office and assistant principal by coordinating overseeing and managing an array of ongoing duties to ensure the efficient operation of the school office.
Qualifications:
- High School diploma or equivalent. (REQUIRED)
- Three or more years of experience as an administrative assistant in a school setting. (PREFERRED)
- Knowledge of word processing database and Google applications (REQUIRED)
- Familiarity with PowerSchool (PREFERRED)
Responsibilities:
- Provide receptionist and secretarial support to the assistant principal and main office administrators including taking and responding to messages filing copying entering and managing school calendar managing incoming mail and assisting with appointments when necessary.
- Provide general office support assisting staff members as necessary to ensure smooth flow of daily operations of the school to include managing student data in PowerSchool i.e. student attendance and absence calls and distributing and tracking Staff IDs and FOBS and building keys.
- Responsible for reporting the student attendance to the cafeteria manager for lunch count on a daily basis.
- Answering phone calls taking messages and handling correspondence.
- Assist with coordinating and requesting maintenance of office related equipment as needed.
- Responsible for updating the middle schools website.
- Acts as the point of contact for student records requests.
- Track and submit weekly payroll time sheets to the Payroll department.
- Assist in the absence of the middle school main secretary with time sensitive matters.
- Additional duties as assigned by the supervisor.
Skills:
- Strong interpersonal skills.
- Ability to prioritize and organize tasks.
- Ability to multitask and work well under pressure in a fast paced environment.
- Ability to communicate effectively with a diverse public.
- Strong verbal and written communication skills.
- Excellent customer service skills
Terms of Employment/Work Year):10 month position (205 days)
Benefits and Salary:Per the Secretarys Union
Employment Type
Full-Time
