Resource Management Advisor

The OECD is recruiting Resource Management Advisors (RMAs) with a specialisation in finance and/or human resources to constitute a pool of candidates for recurring needs across the Organisation. The selected candidates will contribute to and support the resource management and administration functions in Units across the Organisation.

RMAs provide guidance and advice on financial and HR management to their respective Directorate in accordance with corporate rules regulations and guidelines. They will also conduct day-to-day operational financial and HR management tasks as part of a dynamic team under the supervision of a Head of Unit and will liaise with the Organisations Executive Directorate which leads the corporate services. 

Main Responsibilities

Financial management and monitoring

• Contribute to the preparation of exercises related to the Directorates Programme of Work and Budget (PWB) and assist the team with the preparation of various documents and reports required for management in relation to corporate exercises including Programme Implementation Reporting Committee Progress Report projected budget results etc.
• Assist the Head of Unit on tasks related to budget management. This includes analysing and advising on the projection of expenditure financial reporting and update of the Directorate procedures as necessary to facilitate the planning monitoring and decision-making on use of resources.
• Prepare and draft ad-hoc succinct and pertinent analytical notes for all income sources including the monitoring of key performance indicators.
• In collaboration with the Head of Unit review budgets and expenditure to ensure that they are complete and accurate and adhere to the OECD financial rules.
• Support the annual closing of the accounts and opening of the following years accounts.
• Provide guidance to staff members on all aspects of procurement and actively help pilot competitive procurement processes liaising as necessary with the central OECD purchasing group and legal department.
• Train and advise staff members in the Directorate on rules and policies and the usage of financial systems.
• Assist in the annual closing of the accounts and opening of the following years account.
• Ensure complete and accurate records for audit purposes.
• Control expenditure and approve financial commitments. Ensure compliance with the OECD Financial Rules and Directorates policies and that complete and accurate records are kept for audit purposes.

Voluntary contributions (VCs) management

• In close co-operation with the project managers assist in the negotiation process and review new offers of VCs acting as a liaison between stakeholders providing advice during negotiations while adhering to the financial rules and regulations of the OECD.
• Prepare budgets estimate review grant agreements and output timelines to ensure feasibility accurate cost assumptions and compliance with OECD guidelines.
• Ensure that such contributions are managed in line with contractual requirements and ensure timely submission of accurate financial reports to donors.
• Keep abreast of developments particularly with the European Commission as well as other donors regarding complex VCs.
• Ensure good collaboration between the Resource Management Unit (RMU) and managers staff and the Service of Programme Budget and Financial Management / Directorate for Legal Affairs (PBF/LEG) on issues relating to VCs.
• Ensure complete and accurate records and files for all VCs VC-related expenditure for audit purposes.

Human resources management

• Contribute to all stages of recruitment processes and related administrative actions including drafting of job descriptions candidate testing and video screening panel interview logistics and managing the candidates throughout recruitment process. Provide hiring teams with guidance on processes and best practices.
• Manage and monitor all career-related actions including staff contracts staff mobility career development teleworking absences and probationary periods. Organise the welcoming and onboarding/orientation of new staff and remain the contact point for all staff on HR questions.  
• Provide staff with guidance on the application of corporate human resources and develop Directorate-wide communications 
• Assist with the co-ordination of the performance management exercise provide assistance and advice to staff and strive to ensure that corporate deadlines are respected.

Other resource management administration

• Seek out areas to improve efficiency proactively improving internal administrative and financial processes and assist in implementing change. Assist in keeping Directorates guidance and policies up to date.
• Manage office space and time keeping activities.
• Assist with other administrative tasks as necessary and provide back-up to colleagues as needed.
• Participate in meetings of the Resource Management Advisor (RMA) community Finance Community and/or HR Community workgroups attend specific meetings organised by corporate services keeping up to date with corporate developments in policies rules processes and systems.

Qualifications :

Academic Background

• A university or equivalent post-secondary school degree in business or public administration finance human resources or a closely related field.

Professional Background

• Experience in a similar administrative role with responsibilities related to financial and/or human resource management preferably in an international organisation.
• Up-to-date knowledge and understanding of financial and human resources management procedures and practices related to large organisations. 
• Substantial experience working with VCs/grant donors resulting VC contracts with these donors and in particular with grants that are solicited through a formal application process. Experience working with EC VCs and related contractual and financial administration of these VCs would be considered an advantage.

Tools

• Very good experience of using Enterprise Resource Planning (ERP) systems such as SAP Workday Oracle Cornerstone or equivalent. The candidate should be able to demonstrate that they can master the use of new applications quickly.
• Proficiency in standard MS-Office tools (Excel Word PowerPoint Outlook) are a requirement.
• Experience in reporting and use of business intelligence (BI) tools would be a significant advantage.

Core Competencies

• OECD staff are expected to demonstrate behaviors aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3 please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

What the OECD offers

• Depending on level of experience monthly salary starts at 5134.64 EUR plus allowances based on eligibility exempt of French income tax. Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.

Salary Information

Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.

Selection Process

Pool recruitments such as these attract many candidates which means there is an extended timeline for this recruitment.

For retained candidates the testing stage is foreseen to take place before August with panel interviews planned for the autumn.

Communication with regards to the final status of your application is envisaged during the winter 2025/26.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries and of other programmes with different membership (such as the Nuclear Energy Agency the International Transport Forum the Financial Action Task Force and the Sahel and West Africa Club) irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.