Lead Administrative Support Specialist
Lead Administrative Support Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Education and Experience: High School Diploma or GED. AND:
- 12 months office clerical or administrative experience.
Skills:
- Advanced knowledge of office procedures
- Office management and customer service skills
- Advanced knowledge of Microsoft Office Suite (Outlook Excel and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask be organized and self-motivated
- Ability to work in stressful situations and meet deadlines in a timely manner
- Ability to communicate verbally and in writing
Advertised Physical Requirements:
- Physical: Sit for prolonged periodsCommunicate effectively and listensEngages in repetitive motionStand reach stoop and bend.
- Environmental: Standard office environment.
Departmental Preferences:
- Evaluate and refine office procedures to improve efficiency and effectiveness.
- Serve as a liaison with the colleges business center facilitating communication and ensuring alignment on administrative and financial processes.
- Run reports on key metrics such as career outcomes and student engagement to support data-driven decision-making.
- Prepare detailed reports on office expenditures and employer-student interactions.
Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
The Lead Administrative Support Specialist plays a pivotal role in the Price Career Center providing high-level administrative support to the Executive Director and Price Career Center staff. This position ensures efficient office operations supports strategic initiatives and enhances the Centers ability to deliver exceptional career services to undergraduate and graduate students.
Essential Duties:
- Maintains office files that may be of a confidential nature such as personnel information
- Schedules various appointments for office personnel and ensures administrative details are completed.
- Makes travel arrangements.
- Receives incoming calls for office personnel and refers calls to appropriate personnel.
- Records messages or responds to caller with routine information.
- Serves as a contact person for employees or the outside public this includes answering questions provides information and handles complaints for internal and external customers.
- Monitors and orders supplies for the office and completes requisitions.
- May sign associate forms as authorized by the supervisor.
- Responsible for typing and proofreading letters manuscripts lectures and grant proposals.
- Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor.
- Drafts replies to such correspondence with minimal instruction.
- Performs related duties as assigned to successfully fulfill the function of the position.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
