Sr Admin Support Spec- TULSA
Sr Admin Support Spec- TULSA
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Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Senior Administrative Support Specialist
Position Information:
Under general supervision performs administrative support-oriented job duties to include but not limited to resolving routine questions and problem filing maintenance scheduling appointments reception inventory management typing report preparation and correspondence.
Essential Duties:
Maintains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed. Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials resources and services. Monitors and orders supplies for the office and completes requisitions. Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel. Prepares various reports and makes copies and assembles materials. May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets enters into PeopleSoft tracks leave completes ETRs and special pays. - Opens routes and prepares incoming and outgoing mail.
May run errands for the department. Plans and organizes meetings and programs. Makes travel arrangements. Performs related duties as assigned to successfully fulfill the function of the position.
Qualifications:
Required Education: High School Diploma or GED AND:
24 months office clerical or administrative experience
Working Conditions:
Physical:Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand stoop bend and reach. Environmental: Standard office environment.
Knowledge Skills & Abilities:
Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook Excel and Word) Excellent interpersonal skills Ability to work independently and as a team player Ability to complete tasks in an efficient and timely manner Must be detail oriented for accuracy of data and information Ability to multitask be organized and self-motivated Ability to work in stressful situations Ability to communicate verbally and in writing
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
Required Experience:
Senior IC
Employment Type
Full-Time
