ADMINISTRATIVE ASSISTANT III - School for the Blind
ADMINISTRATIVE ASSISTANT III - School for the Blind
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$ 4154 - 5816
1 Vacancy
Job Description
Department Information
- Mission Statement: The Colorado School for the Deaf and the Blind (CSDB) in collaboration with families school districts and community partners ... educates and inspires learners throughout the state birth through age 21 to achieve their full human potential through comprehensive individualized academic transition residential and outreach programs and resources
Description of Job
The eligible list established from this job announcement will be utilized to fill (1) current vacancy.
This position is assigned to the School for the Blind. This program provides educational social and emotional development for students who are blind/visually impaired and students with additional disabilities to include emotional / behavior learning physical / medical and/or cognitive ensuring a safe environment on campus and in the workplace/community.
This position exists to provide administrative support to the Principal and staff of the School for the Blind. In this role this position will be responsible for developing/implementing forms and processes in support of general office and administrative operations and will be responsible for all administrative support tasks necessary within the office of an educational/residential environment. In the absence of the Principal and within school policies and appropriate limits established by the Principal the position acts on behalf of the Principal in monitoring and resolving issues within the school.
Duties include but are not limited to:- Organize office work performing all necessary functions such as computer keying answering phones greeting visitors copying word processing tracking various functions and budgets handling mail correspondence establishing general office record-keeping systems to ensure timely retrieval of all information etc.Implement effective processes to schedule assure parent student and district notification and complete documentation related to student Individual Education Plan (IEP) meetings.
Initiate/prepare documentation and distribute requested information to other school districts agencies and parents while complying with the Federal Education Rights Privacy Act (FERPA) and Colorado State and Federal Standards.
Account for the work units allotted funds by tracking expenditures and reconcile with accounting reports.
Create schedules for a wide variety of school related issues.
Design various forms and develop office procedures necessary to ensure the smooth operation of the Principals office as well as of the work unit as a whole.
Utilize MS Office software various database systems and various types of office equipment to facilitate work.
Input discipline records in appropriate student database.
Process lunch payments and issue temporary IDs for students.
Obtain information for annual reports of students eligible for Federal Quota funds.
Prepare morning announcements and share ineligibility list weekly.
Assure electronically distributed information is accessible to screen reader programs.
Create and prepare certificates of awards quarterly.
Perform all other related duties as assigned.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Residency Requirement: (New)
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description: (New)
G3A4XX ADMINISTRATIVE ASSISTANT III MINIMUM QUALIFICATIONS:
Experience Only:
Three (3) years of relevant experience in an occupation related to the work assigned to this positionOR
Education and Experience:
Preferred Qualifications:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years
- Previous experience with the State of Colorado.
- Previous Admin experience for a school.
- Experience working with students who are Blind/ Visually Impaired.
- Knowledge of and ability to assess and apply technology to perform the requirements of the position; ability to effectively utilize a variety of computer software applications which may include but is not limited to e-mail Internet word processing electronic calendar presentation development spreadsheet database etc.; willingness to stay current and develop skills as needed with or without direct support from CSDB. A working knowledge of and the ability to effectively utilize a variety of computer software applications including web site update applications spreadsheet applications database applications Microsoft Office products and other programs as needed.
- Skilled in the use of a photocopier and other typical office equipment.
- Ability to respond effectively and positively to feedback; ability to participate effectively in a team setting and to work independently; strong interpersonal and communication skills; effective organizational skills; effective problem-solving skills.
- A courteous professional and helpful attitude in the role of CSDB representative.
- Proficiency in American Sign Language (ASL) at Completion of Basic Emergency Communication Class skill level; or applicants must be willing and able to attain proficiency at the required level within a specified period of time as demonstrated by an appropriate assessment tool and according to school policy / procedures.Appeal Rights: (Updated)
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.
Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.
For further information on the Board Rules you can refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at Information
Please note that communication relative to this position will occur primarily via e-mail correspondence.
How To Apply:
Submit a complete on-line applicationandprovide/uploadwith application:- A copy of current valid State of Colorado Drivers License
- Current Resume. Resumes will not be accepted in lieu of a complete on-line application.
Important Information:Applications are part of the selection process and will be reviewed by a qualified Human Resources Specialist to determine if applicants meet the minimum qualifications for this position. Applications may also be used as a part of the comparative analysis process to rank candidates and identify a top group for interview. Read this job announcement carefully before completing the on-line application. Applications must specifically address/support applicant qualifications as they relate to the requirements listed in Description of Job and Minimum Qualifications Substitutions and Conditions of Employment/Additional Requirements sections. If applicable official transcripts and/or other supporting documentation must be provided with the application to verify education / minimum qualifications / substitution / additional requirements (unofficial or copies of transcripts may serve as temporary verification only; applicant(s) selected for hire will be required to provide official transcripts to verify education). Failure to complete the application properly and include required information and/or documents or if applications do not demonstrate that experience and/or education are consistent with the categories listed on this announcement may result in the applicant not being considered for this position. Also in order to be considered for this position complete applications must be received by the application deadline/closing date. Applicants will be notified of the results of this review.In addition to offering rewarding meaningful work we offer:Please refer to the CO-Jobs State Employment Opportunities website () for the following information:- State Employment FAQs
- Address Confidentiality Program
- ADA Accommodations
- Residency Requirements
- Medical and Dental plans
- Strong flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre-tax 401K and 457 plans
- Paid life insurance
- Short- and long-term disability coverage
- Employee Wellness programs
- Flexible Spending Accounts
- Health Savings Accounts
- 11 paid holidays per year plus generous vacation and sick leave
- Flexible work schedule options and remote-work options
- Career advancement opportunities throughout the State system
Employment Type
Full-Time
