Team Coordinator, Institutional

Full Time
Location: Toronto ON

Be Boring. Make Money. is our investment approach but we are anything but dull. We are a diverse passionate team united by our commitment to provide our clients with financial peace of mind and our desire to create one of the best companies in the world. A career with us will be demanding; however the experience will also be dynamic supportive intellectually stimulating and above allmeaningful. We take pride in doing things a little differently than other investment firms. Innovative ideas diverse opinions and experiences and teamwork are expected and rewarded regardless of title or tenure.

Dedicated to our people we have consistently been recognized as a preferred employer receiving awards such as Canadas Top 100 Employers (2025) Alberta Top Employers (2025) and Canadas Top Small & Medium Employer (2025).

The Opportunity

The Institutional Team Coordinator will be responsible for supporting the Director of Client Management as well as the Institutional Team. This role will keep the team running efficiently foster culture and serve as the point person for team communication.

Role Responsibilities

• Administrative support to the Director of Client Management and Institutional Portfolio Managers
• Coordinate and schedule meetings (internal and external)
• Manage various department meetings
• Event management for team building and team retreats
• Expense processing and approvals for team members
• Onboarding and offboarding of team members
• Assist with tracking of Institutional budget
• Manage sponsorship process with Marketing
• SME for administrative tools (e.g. Robin desk booking platform Melon travel platform Office 365)
• Provide administrative support for compiling and formatting of various documents (e.g. quarterly editorial briefs presentations agendas)
• Planning and supporting reception with various Toronto office events
• Manage events/cultural activity budget for TO office
• Active participant of the Employee Engagement & Resource Team this is a cross departmental team that works to align teams across Mawer streamline firm wide processes improve operational efficiencies and serve as culture ambassadors
• Other administrative tasks as required

Desired Qualifications

• Office Administration Diploma or Certificate preferred
• Minimum 35 years of experience in an administrative role; experience in investment or finance is an asset
• Proficiency in MS Office specifically Outlook Word and Excel
• Proficiency in O365 Teams and SharePoint
• Strong written and verbal communication skills
• Excellent organizational and time management skills; able to prioritize effectively in a fast-paced environment
• High attention to detail with strong problem-solving abilities
• Professional reliable and punctual with a warm courteous and enthusiastic demeanor
• Exercises excellent professional judgement and maintains confidentiality at all time
• Comfortable interacting with sophisticated clients and stakeholders
• Able to work independently and collaboratively within a team
• Adaptable and willing to take on additional responsibilities as needed

Why Mawer

• Directly contribute to the firms growth as a global independent investment manager.
• Learn and work within a high-performing team that has consistently delivered exceptional long-term investment results and high levels of client satisfaction.
• Be a part of a meritocracy in which the quality of ideas supersedes hierarchy; where every role is valued and every voice heard. At Mawer talented team members can progress quickly regardless of tenure or experience.
• Our unique culture which is integral to who we are and (we think) a competitive advantage. Our culture is shaped by our core values (integrity putting clients interests first excellence teamwork and long-term thinking) and key behaviours (curiosity candour accountability and appreciation) which are much more than words on a page. They guide the way we operate make decisions and communicate every day.
• We offer a flexible work environment with a blended workplace approach tailored to the unique needs of each department and team. This allows employees to seamlessly combine in-person and remote work experiences fostering collaboration promoting work-life integration and empowering our team members to thrive in a dynamic interconnected professional setting.

Our Benefits and Perks Include:

• Comprehensive health and wellness benefits
• Unlimited vacation days
• Retirement planning assistance including RSP contributions
• Annual learning stipend
• Parental leave top-up
• Significant community investment contribution via our Employee Matching Program

To apply please submit your resume cover letter and application by July 7^th 2025 at: candidates must be eligible to work in Canada. Only applications that include all required materials will be considered.

At Mawer we are committed to fostering a culture of diversity and inclusion. We strive to attract hire develop and retain the best people from a wide variety of backgrounds/experiences and create an environment where unique ideas and perspective are heard and valued. We believe a diverse and inclusive culture fuels innovation and enables more effective decision-making across the firm helping to improve investment performance strengthen client partnerships and create more value for all stakeholders: clients employees owners and society.

We administer all practices and programs without discrimination and strive to provide equal access to employment. A Human Resources representative will work with applicants who request accommodation or special assistance during the application process. If you need accommodation or assistance please contact us at .

We believe experience comes in many forms and were committed to adding new perspectives to our team. If your experience is close to what weve outlined we encourage you to apply.

About Mawer

Established in 1974 Mawer Investment Management Ltd. is an independent firm that provides world-class global investment management services to a broad range of institutional and individual clients. We are proud of our reputation as one of Canadas most respected investment management firms and strive to earn such respect by continually delivering long-term investment excellence developing strong client partnerships and living our core values.

No telephone inquiries please.
We thank all applicants and advise that only those selected for an interview will be contacted.