Safety Administrative Assistant - Mesa, AZ

About Us:

Offering multidisciplinary electrical solutions under one roof we have helped plan construct install and integrate some of the most advanced electrical controls and telecommunications systems. We are looking for talented motivated electrical and construction professionals to join our team.

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Job Title:Safety Administrative Assistant - Mesa AZ

Job Summary:

The SAA serves as a support to the Safety Department including all Site Safety Managers. The SAA assists the Safety Director in the design and implementation of Safety protocols daily management of correspondence; help develop Safety policies and procedures organize team meetings help solve safety issues and review important safety documents.

Duties and responsibilities

Support Safety Department

• Provide support to all Site Safety Personnel (all local & remote locations).
• Coordinate Safety Lunches (order food reserve space print materials as requested by the Safety Manager).
• Provide support to employees (through articles email and flyers regarding Safety Department matters schedule meetings answer phone calls etc. from direction of Sr. Safety Admin Assistant)
• Revise/maintain forms (smartsheets safety manuals etc. with the direction of Safety Director)
• Report all Workers Compensation claims through the claim management system
• Track and archive worker documentation (personal medical Drs. Release etc.)
• Assist Sr. Safety Admin with MVR Updates and release information (work with SAMBA system to ensure accurate database and release documents for continual MVR updates for all company drivers.)
• Assist with Safety New Employee Orientation (ensure all new employees receive Safety Handbook New Employee Orientation company provided PPE and instructions of job assignment.)
• Attend Meetings (attend various company/job site specific meetings take meeting minutes and distribute accordingly)
• Scan/archive PTP/Job hazard analysis data (work on digital databasing and utilizing current scanning options to maintain database of existing PTPs and JSAs; work to track and update paperless PTP options.)
• Assemble job books (current inventory of SDSs as well as all required information for job book requirements)

Manage KPA data entry

• Reports and incidents (first aids near misses vehicle incidents personal medicals and informational reports including updating of reports adding documentation from workers comp investigations photographs etc.)
• Employee data (employee data entry and updating of active/inactive employee status.)
• Training data (training data matrixes and training library assignments.)
• Audit and observation updates (update audit statues for corrective actions and completion of corrections.)

Safety Department training

• Track and maintain training records (electronically maintain and archive Safety training records make qualification cards establish and maintain digital training database.)
• Update/send/scan/archive training sign-in sheets (scan/track hard copy training sign in information. Set up/track weekly safety meeting topics using GWPs and digital sign in to comply with training requirements and paperless directives.)

Miscellaneous duties

• NECA IBEW employer rating reports (distribute/track/collect all employer rating reports)
• Research safety equipment (as instructed by Safety Director for capability/feasibility)
• Maintain driver qualification files for Arizona DOT Program

Qualifications

Qualifications include:

• High School Diploma/GED is preferred
• Strong Data entry and computer skills (Visio Bluebeam Acrobat etc)
• Proficient use of MS Office Suite (365 preferred)
• Excellent written and verbal communication skills
• Outstanding written and verbal communication skills
• Excellent organizational and time-management skills
• Good analytical skills
• Ability to manage rapidly changing time critical needs

Working conditions

Office-based. Monday Friday during normal business hours.

Physical requirements

The physical demands described here are representative of those that must be met by a SA to successfully perform the essential functions of this job.

The SAA is required to sit; climb or balance; and stoop kneel crouch or crawl. The employee must be able to occasionally lift and/or move up to 20 pounds and rarely lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.

Direct reports

None

Benefits:

• Health & Welfare (medical dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Health spending accounts
• Flexible spending accounts
• Life insurance
• Disability insurance
• Employee assistance program

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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