Senior Accountant AP
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Job Description
Who we are:
GMG is a global well-being company retailing distributing and manufacturing a portfolio of leading international and home-grown brands across sport everyday goods health and beauty properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years GMG is a valued partner of choice for the worlds most successful and respected brands in the well-being sector. Working across the Middle East North Africa and Asia GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports Dropkick Supercare Pharmacy Farm Fresh Klassic and international brands like Nike Columbia Converse Timberland Vans Mama Sitas and McCain.
What youll be doing:
The role holder is responsible for executing the various activities pertaining to accounts payable fixed assets accounts receivable general ledger treasury payroll and financial planning for GMG business units under the guidance of the manager/superiors. The role holder is responsible for executing day today tasks as assigned by the superiors in compliance with the policies and procedures of the GMG group.
Core Responsibilities:
General Ledger
Executes all monthly general ledger procedures including journal entry preparation discrepancy resolution and account analysis for GMGs respective business unit:
o Entering direct journal vouchers (e.g. related to Payroll)
o Reconciling Sub ledgers with General Ledger
Performs General Ledger reconciliation with sub ledgers (all subsidiary accounts and records will be reconciled to the general ledger) monthly and at year-end closing
Informs and follows-up with the Manager if reconciliation between general ledgers accounts and subsidiary ledgers are not met. Records all adjusting closing and reversing entries to attain reconciliation in such cases (after the requisite approval)
Accounts Payable
Executes for all monthly accounts payable procedures for GMGs respective business unit including preparing journal vouchers and batches for entry of payment transactions (payments debit notes credit notes invoices) related to accounts payable into the General Ledger with respect to all the purchases expenses and goods outwards:
o Entering invoices in system
o Invoice matching
o Invoice discrepancies
o Creating payments (Cheques Cash etc. as required) or applying prepayments
o Creating debit/credit Notes
o Stopping payments
o Payment Reconciliation
Receives invoices and perform invoice matching and reconciling with delivery notes against invoices and purchase order
Prepares accounts payable cheques and wire-transfers with payment vouchers for necessary approval
Periodically makes reconciliations with major suppliers/vendors/contractors and arranges for balance confirmations
Accounts Receivable
Executes for all monthly accounts receivables procedures for GMGs respective business unit including preparing journal vouchers and batches for entry of receivables transactions (receipts debit notes credit notes) into the General Ledger
o Entering information in the system
o Payment discrepancies
o Maintaining customer files
o Following up on collections
Validates customer (commercial) history credit ceiling or aging reports and updates the stakeholders on late receipts
Maintain the Account Receivable Ledger and process Account Receivable Closing and Reporting
Receives payments and receipts record them and performs matching and remittance
Fixed Asset
Executes all monthly fixed assets procedures including maintaining the Fixed Assets master file to ensure the accurate tracking of all fixed assets for the GMGs respective business units
Receives invoices of fixed assets in order to match with the addition/capitalization of a new fixed asset into the system
Assists with the preparation of the yearly statement of capital assets written off during the year for different departments to show how they were disposed of for management information
Treasury
Performs daily reconciliation between banks accounts (all currencies) as per the bank statement and own records of treasury transactions
Conducts periodic maturity analysis for the lines of credit obtained by GMG Group and updates the manager to ensures the availability of funds to meet the matured amount
Executes as per the policies for hedging strategies and for managing foreign currency requirements
Directs the cash balances available in GMG Groups various (Banks/Correspondences) accounts by all currencies and performs the re-allocation of funds to ensure that the optimum return on the GMG Groups funds is always attained
Payroll
Processes salary and benefits entitlements and ensures authorization of monthly payroll as per established policies and procedures
Verifies a variety of payroll related information (e.g. time sheets direct deposits wage attachments benefits etc.) for the purpose of ensuring accurate distribution of funds and payroll and escalates any discrepancy to the senior authorities
Executes as per the established controls and procedures while performing reconciliation checks in the payroll processing and payments to ensure quality of delivery and compliance with standard processes
Provides the interpretation of the payroll policy related to employee entitlements and concerns regarding benefits leave pension as and when required in collaboration with the Human Resources Department
Financial Planning
Prepares and submits financial analysis to the departments and develops all types of short and long term financial projections/forecasts/plans in accordance with the departments strategies and GMGs overall objectives and directions as guided by the seniors
Conducts feasibility studies financial due diligence financial modeling & valuations financial projections and other type of financial analysis to support decisions related to acquisitions projects development etc.
Prepares forecasts of demand and estimates of revenue for the group or assigned business unit or assigned stores in the group
Performs budgeting activities in compliance with GMGs approved Budgeting Policies & Procedures reflecting the departments strategies and GMGs overall objectives and directions
Other responsibilities
Prepares the necessary monthly reports and the requested ad-hoc summaries/reports as may be requested by the seniors related to
o Sales Margins
o Customers
o Stocks Inventory Port Shipments Distributions Freight Customs Shipment Delays etc.
o Budget Utilization
o Business Performance including Cash Flow P&L statements
o Retail Productivity Metrics
Ensures that all accounting entries are supported with valid documentation
Coordinates with auditors as needed on research/resolution of any accounting issues/discrepancies
Coordinates periodic reconciliations across all the financial elements to ensure timely recording and reporting of expense and revenue items
Liaises with external customers and suppliers with respect to periodic reconciliation of account statements
People Management:
Defines goals and key performance indicators for each member of the team and ensures effective implementation of the GMGs performance management process
Develops talent within the team by providing guidance mentoring and coaching to achieve the defined goals
Drives a culture of feedback and coaching in the Business Unit/ Department by providing feedback on an ongoing basis identifying development needs and coaching the employees on the areas of improvement
Employment Type
Full Time
Key Skills
- Accounting Software
- Time Management
- Accounting Tally
- Accounts Reconciliation
- Vendor Management
- Organizational Skill
- Administrative Support
- Accounts Management
- General Ledger Accounting
- Accounting
- Communication
- General Ledger Accounts
- Financial Statements
- Sales Account Management
- Account Payables Management
