Executive Assistant & Office Coordinator (Hybrid in Irving, TX)
Executive Assistant & Office Coordinator (Hybrid in Irving, TX)
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1 Vacancy
Job Description
As Resultant grows there is a need to support and assist in the day-to-day operations of our Dallas (Irving) office and business administration. As the Executive Assistant & Office Coordinator you will be the point person for items related to the management of the office facilities and safety guest experience supply management shipping/receiving event planning and execution expense and budget management business forms and process/procedures. Success in this role entails treating our Resultant employees as we would our clients ensuring that questions/issues are answered and resolved in a timely manner and that the resolution is communicated appropriately. You embody Resultant values and reaffirm them with co-workers and clients.
Consider your day-to-day responsibilities in this role:
- Office Management:
- Greet guests and follow security protocols for all guests and employees
- Shipping/receiving
- Answer the companys main phone line and distribute voicemails
- Schedule conference rooms
- Distribute mail and manage paper records of important business documents
- Maintain the organization and beauty of our office spaces according to the standards for the particular office
- Handle inventory review for the offices ensuring that supplies are ordered and stocked as necessary; ensuring equipment functions properly and needs are being met coordinating with Internal IT for assistance as necessary
- Serve as the point person for building facilities including management of maintenance tickets and safety standards at the facilities as well as handling communication from the building share information as necessary with our Resultant employees
- Organize and oversee routine facility maintenance repairs and improvements
- Handle access card (Key card) requests cancellations and inventory in partnership with our Talent and Internal IT teams
- Assist our Talent Team with the scheduling of onsite interviews new hire sessions and early career events to support our candidate and new employee experiences while at our office
- Assist our employees with hosting client meetings team meeting trainings etc. by supporting their experience while at our office
- Assist with catering orders and coordination for special events/training and onsite visits
- Run errands as needed
- Executive Administrative Support to the C-Suite:
- Manage executive schedules coordinate meetings and travel and prepare documents and presentations
- Manage executive timesheets approvals and expense reports
- Assist our Chief of Staff with planning and hosting weekly executive leadership team meetings quarterly board meetings and onsite events
- Serve as a point of contact for internal and external stakeholders handling inquiries and managing communications
- Business Administration and Event Planning:
- Work closely with Administration and Accounting teams to handle weekly time compliance activities and communications
- Handle requests received via the administration inbox and all related forms in a timely manner
- Handle maintaining and activating business registrations and vendor/procurement portal registrations
- Handle corporate gifts for the employee experience such as life events rewards holidays etc.
- Handle timely expense reporting and budget management for office supplies office maintenance and events
- Create and maintain up-to-date core business processes for office management and business administration; communicate standards to employees
- Corporate and special event planning and execution serving as the event planning subject matter expert for the company
- Work closely with Internal Communications to share information about the office and events
- Work closely with the Operations Manager to serve as project coordinator as needed or perform ad-hoc tasks.
Qualifications :
Some of the qualifications and skills we are expecting include the following:
- High School Diploma or GED equivalent required
- Bachelors degree in office administration management or related field preferred
- 2 years working in office administration or hospitality management preferred
- 2 years working as an Executive/C-Suite assistant preferred
- Strong written and verbal communication skills with an attention to detail
- Excellent organizational and time management skills
- Notary public preferred
- Resourceful self-starter and proactiveness
- Experience with event planning and hosting
- Outstanding customer service and interpersonal skills
- Comfortable in a fast-paced environment
- Computer literate and proficient using Microsoft Suite
- Ability to handle sensitive information in a confidential manner
- Ability to utilize multiple productivity tools and reporting systems
- Ability to lift up to 30lbs occasionally
Additional Information :
What you should know about us:
- We are humble hungry and smart. We solve big problems serve lots of clients and are entirely committed to delivering transformative outcomes.
- We are team players deeply dedicated to the mission of the organization and to helping everyone around us be successful.
- We compensate well rewarding performance that delivers positive outcomes for our clients and ensuring incentives are aligned to achieve our goals.
- Our leaders work hard serving as shining examples of what it means to live out our values. They are servant leaders helping their teams to be successful in all possible ways.
- We have a great benefits package including self-managed PTO 401k contribution matching parental leave and professional development opportunities
- We pride ourselves in having the best talent in the industry and hope that youre up for the challenge!
What our team members say about us:
- I love our true empathy and concern for our clients its very rare and appreciated. It is a pleasure to be a part of an organization like this.
- I learn something new every single day and I feel like Im a part of building an organization that has legs. I appreciate that Im consistently humbled by the talent and caliber of our team.
- The culture of the company is amazing and the climate of my team is great. The benefits that employees are offered are better than competitors and the one-on-one presence that my team lead gives is extremely beneficial to me.
All qualified applicants will receive consideration for employment without regard to age color sex disability national origin race religion or veteran status.
Equal Opportunity Employer
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
