Associate, Regional Operations

About The Position 

The Regional Operations Associate provides essential administrative and logistical support to drive efficient operations across KIPPs regions. Reporting to the Manager of Executive Administration this role focuses on managing calendars coordinating meetings and travel organizing materials and maintaining accurate records that support day-to-day regional functioning.

As a member of the Office of the President (OOP) Team the Regional Operations Associate plays a vital behind-the-scenes role in ensuring smooth administrative operations that enable effective planning and execution. While the core of this role is administrative in nature the associate will also offer light support on targeted projects and regional initiatives helping to keep systems organized and timelines on track. This role requires strong attention to detail proactive organization and a service-oriented mindset.

Responsibilities

The Regional Operations Associate will provide essential administrative and logistical support to regional leadership ensuring the smooth execution of day-to-day operations. This role focuses on managing calendars coordinating meetings organizing materials and maintaining accurate records. In addition to core administrative responsibilities the associate will offer light support on targeted projects and regional initiatives helping to track progress and maintain organized systems as needed.

1. Administrative & Logistics Support
   • Manage calendars schedule meetings and coordinate logistics to ensure smooth and timely execution of regional operations.
   • Support travel arrangements expense reporting and event planning logistics.
   • Prepare format and organize materials for meetings events and planning sessions.
2. Knowledge Management & Data Entry
   • Maintain accurate data entry and records related to regional and programmatic work.
   • Organize and file documents ensuring timely updates and easy retrieval.
   • Help manage shared systems for storing and accessing key documents and resources.
3. Targeted Project & Coordination Support
   • Provide light support on special projects and regional initiatives by helping track deadlines and organizing logistics.
   • Assist with drafting or compiling materials for regional communications and planning sessions.
   • Offer occasional support for coordination of regional engagements or external-facing events.

This role is ideal for someone who is highly organized detail-oriented and proactive in ensuring that regional operations and programmatic coordination efforts are executed efficiently and effectively. 

Qualifications :

Skills and Mindsets 

• Mission and Student Focus: Demonstrates passion and commitment to KIPPs mission and possesses the desire and ability to uphold KIPPs core values (Focus on Excellent Results Collective Impact and Courageous Action)  

• Achievement & Outcomes Orientation: Demonstrated record of meeting deadlines consistently and achieving goals set by their managers; proactively clarifies goals and vision for work they own; follows through on commitments to teammates clients and ensures others do the same. After debate rallies around the decisions made and works towards intended outcomes; seeks help/adjustments to adapt to adversity and obstacles that get in the way of reaching goals; elevates needs and solutions and leverages influence with managers to drive outcomes. 

• Effective Work Management: Effectively clarifies goals and vision for work they own in collaboration with their manager.  Creates high quality work and takes responsibility for quality and accuracy of products including leveraging data and feedback to inform work; Manages time effectively to meet deadlines and can streamline for efficiency.  Effectively implement project plans evolving plans and processes in anticipation of changing circumstances. 

• Process Management: Able to build and align goals and project plans with organization priorities; leverages relevant organizational processes and systems to execute work; can build and maintain knowledge management systems. 

• Strategic Decision Making and Problem Solving: Effectively uses quantitative and qualitative data to conduct analyses; uses data to make decisions and generate solutions to improve work products; Anticipates risks and proactively implements solutions; Understands the importance of data quality and implements quality control checks in their work. 

Experience and Qualifications 

• Bachelors degree required 

• 3 - 5 years of work experience and an interest in education and development/fundraising  

• Results-oriented 

• Strong attention to detail 

• Analytical interest and skills 

• Excellent oral and written communications skills  

• Excellent organizational and time management skills 

• Knowledge of or interest in working with data management systems 

• Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment 

• Flexibility and ability to excel in a dynamic predominately virtual work environment  

• Self-starter and problem solver; demonstrates initiative and follow-through 

• Demonstrated ability to build and maintain relationships; must be a team player 

• Proficiency with Microsoft Word Excel and PowerPoint 

• Model KIPPs values at all times  

Additional Information :

Work Conditions 

• Travel requirements: 25% 

• Full-time Exempt  

Location 

It is preferred but not mandatory for this role to be based out of a KIPP Foundation office. This role has the option of working from a remote office full-time. KIPP Foundation offices are in NYC and Chicago. 

Compensation and Benefits 

In compliance with local law we are disclosing the compensation or a range thereof for roles in locations where legally required. Actual salaries will vary based on several factors including but not limited to external market data internal equity and relevant experience. The salary range for this position is $65000-$79000. In addition KIPP Foundation provides a variety of benefits to employees including: 

• 25 holidays for 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5). 

• 100% paid parental leave 

• 100% coverage of the premium for employee and 75% for employee familys medical/dental/vision plans. 

• Wellness benefits such as fitness reimbursements discounted tickets to theme parks/attractions backup care support for children and adults/elders and our employee assistance program 

• Finance Security benefits include such as a 401K retirement plan with 4% match employer-sponsored legal plans life/disability insurance and flexible spending accounts 

KIPP Foundation embraces the opportunity to build a workforce that reflects the diversity of the students and communities with whom we work and the world that around them. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit without regard to race color religion national origin gender sexual orientation gender identity or expression age mental or physical disability and genetic information marital status citizenship status military status protected veteran status or any other category protected by law. 

Remote Work :

Yes

Employment Type :

Full-time