Administrative Coordinator

Primary Responsibilities
Summary Function: Provides highly skilled administrative assistance in a critical area. Scope: Manages preparation of high priority and sensitive materials; exercises independent judgment in a wide variety of routine and complex office decisions. Duties Essential: Assists the Borderlands Research Institute ( BRI ) the Institute Director and the Associate Director of Operations in office operations. Keeps various administrative fiscal records for reporting office funds and individual project expenditures. Requisitions and maintains supplies for office and research programs. Processes travel requisitions and vouchers for faculty students and staff. Sends signed invoices to Accounting and tracks payments. Assists with bulk mailing of newsletters. Operates computer utilizing advanced expertise for word processing spreadsheet applications and/or database management. Assists with donor database entry and filing deposits donations. Processes new hire and continuing employment paperwork. Assists with supervising student office worker and student fleet assistant. Arranges appointments and manages correspondence for Institute and Director. Helps maintain event calendar. Maintains records and checkout calendar for fleet of research vehicles satellite phones and other equipment and coordinates fleet repairs. Submits mileage reports to Physical Plant. Provides individuals and general public with information about the Institute and attends various functions to assist with events. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times. Non-Essential: Duties unique to the Borderlands Research Institute and other duties as assigned. Supervision Received: General supervision from BRI Associate Director of Operations. Given: Assists with supervising student employees. Working Conditions Usual: Office conditions; standard hours; exempt from overtime provisions. Position is Security Sensitive. Special: May be required to work evenings/weekends for departmental events. Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director. Position is security sensitive. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Other Information
Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance. An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual job related qualifications and without consideration of race creed color sex religion age national origin disability sexual orientation gender identity veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including but not necessarily limited to recruitment hiring training upgrading promotion demotion termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice files a charge testifies assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report The Annual Security & Fire Safety Report is available online at The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence domestic violence sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within or immediately adjacent to and accessible from the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy you can contact the Office of Student Life located on the Alpine Campus in the Morgan University Center Room 211 or you can request that a copy be mailed to you by calling or emailing