Maintenance Administrator
Maintenance Administrator
Posted on :
17-06-2025
Employer Active
1 Vacancy
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Job Description
A Little About Us
Oats Overnight is changing the way people eat breakfast and since launching in 2016 our high protein spoon-free oatmeal has been enjoyed by overcustomers. We are scaling quickly in both direct-to-consumer and retail with the goal of becoming a household brand. We have end-to-end control of all phases of the business producing and fulfilling the product in-house which is extremely rare for companies our size. This allows us to create new flavors and products quickly and is a tremendous advantage for our brand were able to give customers a behind-the-scenes look at what we do highlighting our people and process in content. Being vertically integrated also enables us to incorporate customers directly in the development process.
What Youll Be Doing Stop Scanning and Read This Part
- Receiving storing and organizing parts and maintaining inventory records
- Processing purchase requisitions and purchase orders
- Processing receipts and invoices from suppliers and billing everything correctly
- Assisting in preparing for the annual parts inventory
- Administrate the CMMS system that manages work orders preventive maintenance work request and parts inventory
- Utilize the CMMS system to assist in tracking preventive maintenance (PM) schedules work orders (WO) and parts usage.
- Liaise with external vendors to obtain quotes place orders and schedule deliveries for necessary parts and materials.
- Maintain accurate records of parts usage and work orders.
- Prepare and generate reports related to parts usage inventory levels and maintenance activities for management.
- Work closely with maintenance and purchasing departments to ensure parts and materials are available when needed.
- Ensure efficient and clear communication of inventory needs updates and statuses to appropriate stakeholders.
What Youve Done and Who You Are
- High school diploma or equivalent.
- 2 years experience in a maintenance support role
- Experience with CMMS systems (Computerized Maintenance Management Software) is highly desirable.
- Basic computer skills including proficiency in MS Office and inventory management systems.
- Strong organizational skills with an ability to manage multiple tasks and priorities effectively.
- Excellent communication skills both written and verbal.
- Ability to lift up to 50 lbs. and work in a maintenance shop environment.
- Strong problem-solving abilities and a proactive approach to work.
- Ability to work independently as well as part of a team.
What Were Looking For
- Someone that can partner and influence at all different levels
- Not afraid to get out into a manufacturing operations environment to work shoulder-to-shoulder with plant leadership to resolve problems and challenges.
- Ability to handle multiple priorities and navigate in a fast moving environment
- Expectations will be clearly set but an ambitious approach to the work is key
- Ability to artfully convey even subtle or complex messages clearly as appropriate for the topic and audience.
- A relentless drive to get things done.
- Curious and entrepreneurial mindset.
- Enjoys working in a highly collaborative and supportive team environment
- Flexible willing and quick to learn new processes new technology and new ways of thinking.
Whats The Job
Oats Overnight is looking for a Maintenance Administrator to join our team. In this role you will be responsible for managing and organizing the inventory of parts and materials ordering supplies and overseeing the CMMS (Computerized Maintenance Management System) for preventive maintenance (PM) work orders (WO) and parts management. The ideal candidate will be organized detail-oriented and capable of coordinating with both internal teams and external vendors to ensure the facilitys needs are met.
Why You Might Like Working Here
Oats Overnight is looking for a Maintenance Administrator to join our team. In this role you will be responsible for managing and organizing the inventory of parts and materials ordering supplies and overseeing the CMMS (Computerized Maintenance Management System) for preventive maintenance (PM) work orders (WO) and parts management. The ideal candidate will be organized detail-oriented and capable of coordinating with both internal teams and external vendors to ensure the facilitys needs are met.
Why You Might Like Working Here
- This is going to be fun.
- You have the freedom to leverage your own creativity and have a voice.
- Casual friendly culture. Were serious about what we do but we dont take ourselves too seriously.
- We are a fast-growing company and you will have stock options.
- High growth potential with opportunities to expand
- Free oatmeal. Its very good.
Why You Might Not Like Working Here
- Its not a cushy job the bar is high
- We are growing quickly and have a fast-paced work environment.
Physical Demands
- Ability to stand for long periods bend and lift objects as required.
- Frequent walking and lifting of heavy items (up to 50 lbs.) may be necessary.
The Perks
- Full Benefits; Medical Dental Vision and Life
- Generous PTO
- Monday - Friday Schedule
- Weekly Pay
- Stock options every employee is an owner
- Free delicious oatmeal
A Little About How We Do Things
Starting with our founder/CEO and extending to multiple teams across all departments many of us come from non-traditional backgrounds. This is a superpower we are not stuck in traditional industry patterns but instead leverage extreme rationality and first principles thinking to solve problems and find new opportunities. This is a special place to work and our team is what makes it that way; this is why every employee is also an owner. As such there is a high level of expectation for all team members.
And last but never least.
We value people who roll up their sleeves and support their fellow team members. We embrace diversity and encourage equal opportunity every chance we get and we look forward to learning from people whose backgrounds skills and perspectives challenge and enrich our own.
Oats Overnight provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion gender sexual orientation national origin age disability marital status amnesty or status as a covered veteran in accordance with applicable federal state and local laws. Oats Overnight complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Starting with our founder/CEO and extending to multiple teams across all departments many of us come from non-traditional backgrounds. This is a superpower we are not stuck in traditional industry patterns but instead leverage extreme rationality and first principles thinking to solve problems and find new opportunities. This is a special place to work and our team is what makes it that way; this is why every employee is also an owner. As such there is a high level of expectation for all team members.
And last but never least.
We value people who roll up their sleeves and support their fellow team members. We embrace diversity and encourage equal opportunity every chance we get and we look forward to learning from people whose backgrounds skills and perspectives challenge and enrich our own.
Oats Overnight provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion gender sexual orientation national origin age disability marital status amnesty or status as a covered veteran in accordance with applicable federal state and local laws. Oats Overnight complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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