Office Assistant and Fickling Hall Coordinator
Office Assistant and Fickling Hall Coordinator
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Job Description
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Job Title:
Office Assistant and Fickling Hall CoordinatorDepartment:
Deans Office School of MusicCollege/Division:
School Of MusicPrimary Job Posting Location:
Macon GA 31207Additional Job Posting Locations:
(Other locations that this position could be based)
Job Details:
The Townsend School of Music is searching for an Office Assistant and Fickling Hall Coordinator on the Macon campus.Responsibilities:
The Music Office Assistant supports the needs of the Townsend School of Music Associate Dean the Executive Assistant to the Dean and the Directors of the Undergraduate and Graduate programs working under direct supervision of the Dean in conjunction with the Executive Assistant. Day-to-day operations include greeting and assisting students faculty and visitors; scheduling; marketing; and daily office operations for the School.
Reception and office
Greet the public and welcome prospective students and families arrange meetings with faculty and tours of the Music building
Assist faculty students and guests with questions directing to other individuals/offices as necessary
Answer phones and directs as needed
Assist faculty with office needs (i.e. copying faxing) coordinating special projects
Coordinate student recital programs
E-mail Music faculty students and patrons regarding student recitals
Oversee the preparing proofing and printing of recital and concert programs
Confirm that Mu Phi has scheduled ushers for performances with Mu Phi to schedule ushers for performances
Fickling Hall Coordinator
Coordinate and train student workers for operations in Fickling Hall and Newton Chapel
Arrange and manage an average of 50 music events each year including arranging piano tunings and other instrument needs scheduling rehearsals and programs
Schedule and coordinate student workers for recitals and/or special events in Fickling Hall Newton Chapel including front- and back-of-house duties; some evenings and weekends
Assists Director of Undergraduate Studies and Director of Graduate Studies
Maintain student files
Create prospective undergraduate and graduate student files in anticipation of auditions
Assist with correspondence coordinating campus visits and scheduling auditions
Assists Associate Dean
Assist with auditions scheduling and audition event days
Under the Associate Deans and Deans direction create and mail scholarship letters
Keep detailed records of scholarships offered with follow-up (acceptances rejections increases etc.) and communicating with Admissions
Assist with other events including recruitment auditions and workshops
Assists Executive Assistant
Clerical work and special projects as assigned
Facility logistics
Manage School of Music online calendar
E-mail Physical Plant and National Custodial Service as needed
Assist with building concerns (lights building repairs etc.)
Maintain equipment and updates in Fickling Hall Recording Booth
Coordinate with other Mercer departments (Physical Plant IT Reservations etc.)
Manage building event needs (tables chairs equipment moves etc.)
Check building on a regular basis for issues (lights repairs doors locked etc.)
Maintain building security door lock schedule building access
Qualifications:
A high school diploma/GED is required. Some prior administrative support experience is preferred.
Knowledge/Skills/Abilities:
Strong communication critical thinking and problem-solving skills.
Abilities to set priorities organize and coordinate an office operation anticipate needs work on multiple tasks under deadline pressures and exercise good judgment particularly with sensitive or confidential matters.
Excellent communication and interpersonal skills to deal effectively with diverse groups and individuals at various levels within the organization.
Ability to prepare and present written and oral information articulately and efficiently in a fast-paced environment.
Strong self-motivational skills for independently initiating working relationships with a wide variety of people.
High proficiency in computer applications including Windows Word Excel PowerPoint Outlook and accessing information via the World Wide Web. Working knowledge of database systems.
Strong working knowledge of computer operating systems database systems software email and internet access.
Possesses a positive proactive attitude a strong work ethic the ability to make quick accurate decisions to see both the big picture and the behind-the-scenes details
Ability to work as part of a team as well as the ability to work independently.
Background Check Contingencies:
- Criminal History
Document Attachments:
- Resume
- List of three professional references with contact information
Why Work at Mercer University
Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents) generous retirement contributions tuition waivers paid vacation and sick leave technology discounts schedules that allow for work-life balance and so much more!
At Mercer University a Bear is more than a mascot: its a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If youre seeking an environment where your passion and determination are embraced then you want to work at Mercer University.
For more information please visit: Weekly Hours:37.5 EEO/Veteran/DisabilityJob Family:
Staff Clerical Non-exemptEEO Statement:
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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